Expensya: Expense Report Management Software

Simplified Expense Management 

Expensya is a web & mobile expense management software for companies and accountants. Available through computer (via web browser) or Smartphone (iPhone, android, Windows Phone), Expensya allows its users to add their expenses no matter where they are. 

All an employee has to do is take a picture of his receipt and our Smart Scan feature will instantly extract all the important information it contains (Value, Expense Category, VAT, Payment instrument, Date, etc.). Using innovative features and the latest technology, the expense report will be quickly created and ready to be sent to the Manager and then to the Accountant to ensure reimbursement. Expensya adapts to the needs of its different customers: Freelancers, SME or Large Entreprises. All the uploaded data is archived in Expensya's Cloud

The manager is notified about new refund requests where they then validate the expense report, no paperwork needed. All calculations are automated and all accounting entries are simplified with the "Export" feature available in different formats. 

Expensya can also be synchronized with Accounting Software to save your team or your accountant time and effort. 


Some of the features of this expense report management software includes:

  • Zero manual data entry
  • Zero paper
  • 100% Nomad
  • Email processing
  • Approval workflow 
  • Customer support
  • Knowledge base

Travel Expenses, Mileage Expenses 

As Expensya is built to manage travel expenses, this reporting software allows you to organize your expenses and analyzes the differences between them.

You can for example customize your mileage expenses when you are setting up your tool. When traveling abroad, Expensya will also manage your currency conversion. 

As Expensya aims to optimize the customer's experience, companies are able to set refund limits with the "Expenses Policy" feature. If your company has employees abroad, you can set up the currency and receive the employee’s expenses in the currency of your country. The application also generates useful statistics to help you analyze your company's expenses and see if the policy in place is being respected or not. 

Flexibility and Savings with Online Expense Reports 

For only 5€ excl.tax/month/user, Expensya represents a cost-effective solution which is constantly evolving and adapting to your company's needs.  

Expensya offers customized quotations for specific requests and advises clients on their strategy to implement an expense management solution. 

User data is stored, saved, and duplicated in highly secured data centers in Europe. Expensya offers you serenity, security and time savings your company needs on a daily basis.

Multiple Integrations Offered by Expensya 

Expensya offers the ability to integrate its service with other enterprise softwares to streamline and simplify day to day tasks for more visibility into the company. These integrations can include the integration of the credit card statement, email integration and integration of commercial sites which are available as premium features. There is also the choice of customizable features that include file sharing via FTP and custom API integrations that are also available as premium features. 

Some integrations offered are:

  • Uber
  • Oracle
  • Sage (x3, 100, 1000)
  • SAP

Expensya Promotional Offer 

Enjoy 90 days of Free Trial using our promotional code : appvizer2018 signing up through Expensya's website.

Editor: Expensya

Strengths of Expensya

  • OCR + technology for automatic invoice entry in 1s
  • Data is archived: paperless
  • Multi-platform solution (Web, Android, iOS, WindowsPhone)
  • Certifications: ISO 27018, ISO 22301, ISO 27001, ISO 9001

Expensya demo and screenshots

Expensya - Expense management of tomorrow, today! Expensya: Sending invoices by email, protection against data loss (DLP), Spend Analysis Expensya: Scale URSSAF, Mobile Application, Service Level Agreement (SLA) Expensya: Import and export data (CSV, XLS), service level agreement (SLA) assurance against data loss Expensya: offline mode, redundancy geographical data, invoices Sending email Expensya_3.jpg

Expensya customers

No customer reference

Expensya pricing and features

Plans & Pricing

Essai Gratuit
5 /month /user
8 /month /user
Contact us

1 mois d'essai gratuit sans engagement ni carte bancaire.

Facturés annuellement

Devis personnalisé gratuit


Accounting Dashboard
Accounting Data Export
Bank Statement Import
Cost Accounting Cost control
Cost Centers and Analysis Centers
Custom Chart of Accounts
Dashboard & Reports
Secure access for your Certified Public Accountant
Subledger Accounting
Management of Bank Statements
Multiple Chart of Accounts
Bank Synchronization
Application Settings
Data Duplication
Data Import & Export (CSV, XLS)
Management of Rights
Multiple Currencies Management Ability to manage multiple currencies
PDF Export
User Management
Billing & Invoicing
Automatic VAT Management
Billing Approvals/Validation
Electronic Invoicing
Exchange Rate Management
Invoice ID Management
Multi-currency Management Multiple currencies (euro, dollar, pound, etc.)
Multiple VAT Rates
Sending Invoices by Email
Asset Management
Document Management
OCR Optical Character Recognition
Probative Value Archiving Archiving with legal value
Accounting Entries Generation
Expense Validation process
Expenses Input
Expenses Monitoring
Mileage Allowance
Mileage Expense Declaration
Mileage Fees Calculation Estimation of mileage fees based on geo-tracking, car type and more
Proof of Payment Management
Refund Management
Travel Expenses Management
URSSAF Scale Management
Vehicle Management
Expense Advances
Data Loss Insurance
SLA higher than 99.5% Service Level Agreement (SLA). It defines the level of service expected by users in percentage of uptime activity


Integration & Interoperability
Linux OS
Mac OS
Windows OS
Active Directory (AD) Integration
API, Web Service Restful APIs
Mobile App
Offline Mode
Responsive Web Interface (RWD) Application crafting to provide an optimal experience
Security & Confidentiality
Daily Backups
Data Loss Prevention (DLP) Control sensitive business data with built-in DLP policies based on regulatory standards such as PII and PCI, which help to identify, monitor, and protect sensitive data through deep content analysis.
Geographic Data Redundancy
Strict Internal Access Controls
SFTP SSH File Transfer Protocol or Secured File Transfer Protocol
Single Sign-On (SSO)
Community (FAQ, Forum)
Configuration Support
Help Desk (Phone, Email, Ticket, Chat)
Knowledge Base (tutorials, demos)
Online Training (Webinar)
Outsourced Data Protection Officer (DPO)
Dedicated Account Manager
On-site Training

Data hosted in the following countries: Netherlands