KOMI Doc Essential is an electronic document management (EDM) solution designed to optimize the management, sharing and securing of business information. This tool enables you to digitize, classify and easily retrieve all types of business documents, reducing dependency on paper and improving operational efficiency.

Aimed at small and medium-sized businesses with 6 to 49 employees, KOMI Doc Essential meets the needs of companies looking to simplify their document flows and ensure information compliance.

Key features include :

• automatic document capture and scanning,
• secure cloud storage,
• intelligent search,
• user access management,

KOMI Doc Essential saves a considerable amount of time and increases the fluidity of internal collaboration.

What are Konica Minolta's key features?

1-Optimized document management: intelligent searching, indexing and scanning

KOMI Doc Essential optimizes document management by combining advanced search and automatic indexing with intelligent scanning functions. This system enables documents to be located quickly thanks to intelligent filters and metadata, while automatically organizing files according to predefined criteria to minimize manual filing. Seamless integration with Konica Minolta's bizhub multifunction printers makes it easy to convert paper documents into indexed digital files. The advanced OCR engine facilitates text extraction and instant retrieval of stored information.

2-Collaboration and secure sharing

The tool facilitates team collaboration by enabling instant document sharing while maintaining strict version control. Every modification is traced, ensuring complete transparency and real-time tracking of updates.

3-Automated document workflows

KOMI Doc Essential integrates automation rules to streamline internal processes. For example, scanned documents can be automatically redirected to the right departments or forwarded for validation without manual intervention, speeding up administrative circuits.

4-Compliance with e-invoicing reform 2026

Anticipate legal obligations by adopting a solution compatible with the electronic invoicing reform scheduled for 2026. KOMI Doc Essential facilitates the transition to electronic invoicing by automating the processing of supplier and customer invoices, thereby reducing costs and processing times.

5-Integration with business software

KOMI Doc Essential is compatible with all major office and ERP solutions, making it easy to integrate documents into existing business processes. This connectivity makes it possible to centralize all information and avoid the dispersion of files on different media.

Why choose Konica Minolta?

• Quick installation and immediate familiarization: no need for complex infrastructure or lengthy training courses. The intuitive interface enables teams to adopt it in a matter of hours.
• Maximum document security: secure storage, granular access control and data encryption guarantee optimum protection against leaks and cyber-attacks.
• Instant access to documents, wherever you are: thanks to its cloud hosting, access files from any device (PC, tablet, mobile) without VPN or cumbersome configurations.
• Automate administrative tasks: no more time-consuming manual processes, with automatic filing, transmission to the right departments and one-click validation.
• High-performance search engine: find a document in seconds thanks to integrated OCR and intelligent filters - even with thousands of files stored.
• Native integration with Konica Minolta solutions: optimized for bizhub copiers, scanners and multifunction printers, it simplifies scanning and sharing without intermediate steps.
• A tool designed for small and medium-sized businesses: no unnecessary complexity, no exorbitant costs. A turnkey solution, adapted to small structures that want to save time and secure their document management.