Find your AI assistant, that new "colleague" who's always on hand [solutions comparison].
Virtual assistance seems to be the key to better organization and productivity. With a simple request, you can benefit from effective help in planning and managing your daily tasks.
How do you define an AI assistant? How can it help your business, and how should you choose it? Appvizer answers all your questions in this article.
And to help you find the best AI-powered chatbot, we've put together a selection of the most popular products on the market.
What's an AI assistant?
Also known as a digital or virtual assistant, an AI assistant is a piece of software. The advanced technologies it embeds enable it to perform tasks for its users, while providing them with reliable and relevant information.
Able to understand text input and voice commands, the AI assistant generates responses similar to those formulated in a human conversation.
Increasing in number and performance, these intelligent software applications are particularly effective at automating recurring tasks. This is just one example of the many benefits these digital tools offer their users.
Why use an AI assistant in business?
In the corporate world, AI assistants are proving to be extremely useful, if not indispensable. Whatever their size or sector of activity, companies are faced with time and resource constraints. The use of a virtual assistant can provide effective solutions.
By automating repetitive tasks, this software lightens the workload and frees up the user's time to focus on priority missions.
In addition, its data analysis capabilities aid decision-making, while its instantaneous responses improve customer/supplier relations.
Companies also exploit its functionalities to foster internal communication and improve visibility. Considerable time is saved when searching for reliable information.
Last but not least, management and planning functions improve time and priority management, as well as project management from a more global perspective.
Comparative table of the best AI assistants in 2025
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 ChatGPT |  Gemini for Workspace |  Claude |  Jasper |  Copilot |  Notion |  Otter.ai |  Reclaim.ai |
|---|---|---|---|---|---|---|---|
| For all companies | For all companies | For all companies | For all companies | For all companies | For all companies | For all companies | For all companies |
| See software | See software | See software | See software | See software | See software | See software | See software |
| Learn more about ChatGPT | Learn more about Gemini for Workspace | Learn more about Claude | Learn more about Jasper | Learn more about Copilot | Learn more about Notion | Learn more about Otter.ai | Learn more about Reclaim.ai |
ChatGPT
One of the most popular chatbots, ChatGPT is at the heart of the global debate on artificial intelligence.
Multi-tasking, this powerful AI assistant is particularly effective in the field of writing. In particular, it is capable of writing essays, generating long texts, correcting spelling mistakes, unearthing reliable information, producing summaries and analyzing data in a meaningful way.
Developed by OpenAI, ChatGPT uses advanced machine learning skills to interact with its many users. Add code creation, web browsing, question answering, translation or even the creation of your own GPTs to the previous features.
👍 Its strong points:
- broad compatibility: macOs, Windows and Linux ;
- easy to use, suitable for everyone;
- continuously evolving performance to produce ever more reliable responses;
- its ability to generate content in several languages.
ChatGPT comes in a free version and several paid versions. The free version limits access and functionality, but is ideal for getting to grips with the tool. Paid versions offer unlimited access and prices ranging from $20 to $200 per month. Prices for the Enterprise version are available on request.
ChatGPT
Google Gemini
Fast, efficient and relevant, Google Gemini is a serious competitor to ChatGPT. Users praise its rapid response, enabling them to obtain reliable information in a matter of seconds.
Here again, artificial intelligence offers a wide range of advanced functions, including image analysis and text generation.
This versatile AI assistant guarantees regular data updates. Like ChatGPT, it can constantly improve the relevance of its responses.
Thanks to its increasingly effective control options, Google Gemini limits the risk of errors when generating content based on online data. If they wish, users can check the sources used by clicking on an icon.
👍 Its strong points:
- integration with multiple Google tools;
- three versions available;
- ability to handle different types of input: audio, visual and written;
- high performance in writing and unlocking code.
You can download the Google Gemini application free of charge. To take advantage of all the features offered by this virtual assistant, you can choose between different packages, some of which are dedicated to professional use.
Gemini for Workspace
Claude AI
Developed by Anthropic, Claude AI is a versatile virtual assistant. Specially designed to ensure smooth, natural interactions, it is capable of entering particularly complex instructions.
Featuring an intuitive, user-friendly interface, this solution offers effective personalized assistance and enables you to automate processes. Flexible, it adapts to the specific needs of companies in all sectors.
In addition to its ability to understand complex data formulated in everyday language, Claude AI is also capable of producing highly precise, contextual answers. Its users address it in the same way as they communicate with their colleagues.
👍 Its strengths:
- its ability to process complex information ;
- continuous learning: the software improves with every interaction, so as to meet all its user's needs with ever greater reliability and precision;
- its natural writing style;
- its powerful coding capabilities.
Like its predecessors, Claude AI offers a range of pricing options to meet the needs of all users. Pricing is based on input and output tokens.
Claude
Einstein Salesforce
Einstein Salesforce presents itself as the first complete AI solution for customer relationship management. Its aim: to facilitate the prediction and personalization of customer experiences, to offer decisive support to businesses. Integrating the Data Cloud, this digital assistant embeds innovative functionalities.
Build detailed customer profiles, benefit from the support offered by a high-performance conversational assistant, generate content, anticipate business needs or create personalized AI applications.
Developed to optimize customer communication, Einstein Salesforce is also powerful in terms of data analysis. Users are won over by its variety of functionalities and ease of use.
User-friendly and intuitive, this application is suitable for technical use. No specialized training is required to exploit its valuable features.
👍 Its strengths :
- its ability to automate personalized responses ;
- its ability to generate articles based on previous data;
- its positive impact on customer service quality;
- its flexibility.
Once again, there is a wide range of pricing options to suit every user's needs.
Jasper
Formerly Jarvis AI, Jasper AI is one of the most popular virtual assistants. Its main functionalities: creating copy for advertisements, writing content for websites and drafting e-mails.
AI is also capable of creating posts for blogs and social networks. All these features help to generate more traffic to your pages, thereby multiplying sales.
As you can see, Jasper is primarily aimed at entrepreneurs and marketers. But it also meets the needs of writers, editors and bloggers.
Ergonomic and intuitive, this software guarantees ease of use. Using simple templates, you'll be able to produce high-quality text content. From an editorial point of view, Jasper proves particularly convincing with its ability to handle different writing styles.
👍 Its strong points:
- editing in 11 different languages ;
- can be used with Surfer SEO ;
- over 50 templates to choose from;
- a content enhancement function.
Jasper AI offers several different subscriptions. Accessible to all budgets, this solution does not offer free access.
Jasper
Microsoft Copilot
The Copilot AI assistant has been developed to meet the needs of professionals and home users alike. Microsoft 365 users benefit from advanced functionalities that enable them to extend their skills and boost their productivity and creativity.
Whether at work or at play, they handle Microsoft tools with real ease and a whole new level of expertise.
Microsoft Copilot uses an LLM similar to the language processing model embedded in ChatGPT. Actively contributing to the optimization of users' daily tasks, it assists them in the use of Word, Teams, Excel and Powerpoint.
To wit, Microsoft Copilot and Google Gemini are the only virtual assistants integrated into an office suite.
👍 Its strengths:
- smooth, seamless integration into Microsoft 365 ;
- automation of repetitive tasks ;
- real-time analysis;
- customized analyses.
For an enterprise, the Microsoft 365 Copilot license costs €28.10 per month per user.
Copilot
Notion AI
Notion AI has been developed to simplify content generation and automate time-consuming tasks.
Its LLM enables it to produce texts, write summaries and generate ideas. Its text generation functionality lets you write entire articles, paragraphs and bullet points.
With its automatic summary function, you can pull together the essential information from multiple contents. Notion AI can also correct and reformulate existing text documents for greater clarity and fluidity. From a few keywords, you'll get relevant content ideas.
In short, Notion AI is a digital assistant dedicated to simplifying and optimizing creative and editorial tasks. Its aim: to improve the efficiency of your processes while saving you precious time.
👍 Its strengths:
- its ability to learn and adapt to your way of working ;
- its intuitive interface ;
- its accessibility to a varied audience;
- its integrations with Slack and Google Drive.
Notion AI's various pricing options enable it to adapt to all types of users. The free version includes basic functionalities. It's a great way to get acquainted with the tool. Later, you can access the Personal Plan Pro, Team Plan and Business Plan.
Notion
Notta
Notta is a software program that converts speech into written content. Based on artificial intelligence, it understands and writes more than 50 different languages. Its functionalities include transcription of meetings, interviews, podcasts and reports, conversion of dictated ideas, audio or video files into notes, translation of transcripts and summaries, and text summarization.
Particularly flexible, this solution can be used as a web application, mobile app and Chrome extension.
As one of the best audio AIs, Notta guarantees excellent transcription results. It not only transcribes spoken text accurately, but also eliminates the hesitations we make when speaking.
Count on this digital assistant to transcribe meetings hosted on Google Meet, Zoom or Teams. To take advantage of this feature, simply record the exchanges and download the audio file. Notta will automatically transcribe the meeting into text. You can then check, edit, share and produce a report.
👍 Its strong points:
- its ergonomic interface ;
- the quality of its audio transcriptions;
- more than 50 languages mastered;
- advanced voice recognition.
The Free plan gives you access to basic functions. The Pro, Business and Enterprise plans offer more advanced features. The last of these offers rates on quotation.
Otter.ai
Otter.ai is an automatic transcription solution powered by artificial intelligence. It enables users to record and transcribe voice exchanges while detecting the different speakers. Available on the web, this Chrome extension is also accessible on mobile devices. It comes in both free and paid versions.
Ideally designed to transform all your voice exchanges into text, this virtual assistant applies to meetings, conferences, interviews, podcasts and other audio content.
Transcriptions can be produced in real time. With the intelligent search function, you can find specific words or phrases in transcripts.
Thanks to the mobile app, you can transcribe exchanges or voice notes at random, in any circumstances.
👍 Its strong points:
- a high level of accuracy in terms of voice transcription ;
- its ability to identify different interlocutors;
- easy integration with other platforms;
- constantly evolving functionalities.
Otter.ai is available via a free formula and various paid plans.
Otter.ai
Reclaim.ai
Reclaim.ai uses artificial intelligence to provide you with a powerful scheduling tool. Its advanced features optimize workflows to save you time. Ideally designed to improve project management efficiency, this solution supports the automation of repetitive tasks.
Its many functions are centered around time management, project tracking and planning. A specific function enables you to automatically schedule meetings and missions according to your availability. Another prioritizes tasks to optimize your productivity.
Reclaim.ai also integrates seamlessly with Slack, Zoom and Google Workspace. There's no doubt about it, this assistant can offer you an excellent ally for managing your time more efficiently.
👍 Its strong points:
- easy integration with various project and calendar management tools ;
- multiple functions for managing workflows;
- highly secure data with cloud-based encryption;
- competitive pricing.
The free version of Reclaim.ai offers access to a wide range of features. This basic version is available for life. Three pay-as-you-go packages are available at very attractive prices. One is suitable for small work teams, the second for large teams, and the Enterprise Plan offers unlimited access to all features.
Reclaim.ai
How to choose your AI assistant?
Choosing the best AI assistant involves taking a number of specific criteria into account. Among them, ease of use. To avoid wasting time, look for a tool with an intuitive, ergonomic interface. To help you get the hang of it, limit the functionalities to your needs. There's no point in multiplying them if you don't need them. The more functions you have, the longer and more time-consuming it will be to familiarize yourself with them.
This brings us to the choice of features. To make sure you get the most out of your work, select an AI Assistant that's right for your needs. Start by defining the issues and expectations you wish to meet with this new digital tool.
As you've seen, artificial intelligence can do (almost) anything. If you take the time to study the different solutions on offer, you can easily find the ideal assistant.
You also need to be rigorous when it comes to accuracy and reliability. Some digital assistants perform better than others. Disparities can be significant in terms of content writing, transcriptions and information retrieval. In these areas, be particularly demanding to ensure that you benefit from truly qualitative assistance functions.
Finally, don't neglect data security. You'll be sharing sensitive information with your digital assistant. Make sure the program takes all the necessary measures to limit risks.
The AI assistant in a nutshell
By now, you're convinced that the virtual assistant can revolutionize your work. To improve your organization, save time, boost productivity and add real value to your business, choose the solution that's right for your business, its issues and its specific needs.
Article translated from French
Maëlys De Santis, Growth Managing Editor, started at Appvizer in 2017 as Copywriter & Content Manager. Her career at Appvizer is distinguished by her in-depth expertise in content strategy and content marketing, as well as SEO optimization. With a Master's degree in Intercultural Communication and Translation from ISIT, Maëlys also studied languages and English at the University of Surrey. She has shared her expertise in publications such as Le Point and Digital CMO. She contributes to the organization of the global SaaS event, B2B Rocks, where she took part in the opening keynote in 2023 and 2024.
An anecdote about Maëlys? She has a (not so) secret passion for fancy socks, Christmas, baking and her cat Gary. 🐈⬛