EasySpace is a cloud-based self-storage management software developed in France by professionals from the self-storage industry. It is designed for self-storage operators of all sizes, from single-site owners to multi-site operators, who want to automate and simplify daily operations. More than 300 facilities currently use EasySpace to manage contracts, payments, and facility access, saving time and reducing errors in the process.

The software stands out for its automated workflows—including online contracts, billing, access control, and reminders—allowing facility owners to reduce administrative load, improve payment collection, and gain real-time oversight of their operations. EasySpace is fully accessible online and supports both desktop and mobile devices.

What are the key features of EasySpace?

Automated online contracts and quotes

EasySpace streamlines the onboarding process by enabling self-service contract creation.

• Customers can generate and sign their contracts directly online, at any time.

• Quotes can be converted into contracts without manual input.

• Electronic signatures are fully integrated.

• Reduces the need for on-site presence or phone communication.

This feature improves customer autonomy and shortens the sales cycle, especially useful for facilities operating without a full-time receptionist.

Integrated payment management and reminders

Payment collection and tracking are fully automated, reducing administrative burden.

• Automatic invoicing and recurring billing setup.

• Scheduled email reminders for upcoming and overdue payments.

• Direct payment integrations (credit cards, SEPA direct debit) linked to your bank.

• Automatic blocking of facility access for non-paying customers.

Operators report up to 30% fewer late payments after adopting this system.

Connected access control for self-service operation

EasySpace connects to most existing access control systems to enable 24/7 customer autonomy.

• Customers can open their storage units without contacting staff.

• System detects overdue accounts and restricts access automatically.

• Compatible with major hardware providers.

• Real-time updates on access activity.

This enables operators to offer round-the-clock access without manual monitoring or intervention.

Centralized multi-site management

Designed for scalability, EasySpace provides a single dashboard to manage multiple facilities.

• One interface to oversee several locations simultaneously.

• Real-time data synchronization across all sites.

• Task calendar and alerts ensure nothing gets missed.

• Occupancy rates, billing status, and issues are visible at a glance.

Ideal for operators managing 2 to 10+ facilities, looking to maintain control without growing staff overhead.

Real-time business dashboard

Operational and financial metrics are displayed in an intuitive dashboard.

• Visual indicators for occupancy, revenue, overdue payments, and alerts.

• Task management system for tracking follow-ups and site tasks.

• Easy export of data for analysis or accounting.

• Helps owners track performance trends and act quickly.

This overview improves business decision-making and long-term strategic planning.

Software integrations and migration support

EasySpace works within existing software ecosystems and supports onboarding from other tools.

• Connects with payment processors, accounting software, electronic signature tools, and access control systems.

• Migration assistance for transferring data from legacy or competing systems.

• Open API for custom integrations.

This enables a smoother transition for facilities already using digital tools.

Regulation-compliant invoicing

EasySpace is designed to comply with French and EU legal requirements.

• Built-in electronic invoicing with VAT compliance.

• Anti-fraud law adherence (notably Article 88 of French Finance Law).

• GDPR-compliant data processing and retention.

This eliminates the need for additional compliance software.

To summarize

EasySpace brings real operational benefits that go beyond software features. Clients consistently highlight:

• Time savings: Up to 10 hours saved per week thanks to automation of recurring tasks.

• Improved cash flow: 30% fewer late payments due to automated reminders and easy payment links.

• Customer autonomy: Self-service access and contract handling reduce staff involvement.

• Scalability: Effective multi-site management from a single interface.

• Peace of mind: Reliable compliance with French laws and continuous updates to match new regulations.

EasySpace is purpose-built for the self-storage industry, helping operators run smoother, more efficient, and more professional businesses, without increasing administrative workload.