Find the perfect software for digital recruiting

By Roberta Salzano
Updated: May 20, 2020, first publication: October 2019
software backgroundFind the perfect software for digital recruiting

Today, one of the most important HR issue is the conversion to a digital recruiting process. In 2019, trends show that the digitization of recruitment is a major challenge for companies’ strategies: how to find the best talent despite the profusion of profiles available online? How to find people fitting into your employee's team? How to engage them to stay?

Whether you are a human resources manager in an SME, in a large team or in a recruiting agency, discover how recruitment technologies can help you find the rare gem and compare high-performance tools to make your way in a competitive job market.

How is digital recruiting better for CV management?

A CV library at your fingertips

A CV library is a database containing CVs of all the applicants for a position in an organization. Each one has a personal file containing the following information:

  • name
  • contact details
  • level of education
  • type of training
  • past professional experiences, positions held, duration of past experiences
  • type of position sought
  • type of contract desired
  • mobility constraints
  • privileged sector of activity, etc.

👉 The CV library is a "CV bank", or pool of candidates, from which to pick the most relevant profiles when a company has a vacancy.

Find the perfect profile

Before you can manage resumes, you must be able to collect them and find the ones who will be relevant to you from the infinite number of profiles available online.

Multiposting and sourcing

Multiposting, or multicasting, is a way to multiply the publication of job offers with a minimum of effort. You just need to create the ad in your recruiting software, and the tool will share it itself on many online platforms:

  • job boards,
  • social networks,
  • university and school networks for young graduates,
  • specialized sites, etc.

💡 This way, you improve the sourcing without wasting time in copying and pasting several times the same ad. Plus, all the applications are centralized in just one tool: you do not need to check several websites to sort out CVs.

Multi-criteria search

Whether your profile database is generalist or specific (by sector of activity, by type of profile, etc.), multi-criteria search via search engine is a valuable tool for searching applicants. To find the ideal profile, you can search on many criteria:

  • level of education
  • level of professional experience
  • number and duration of professional experiences
  • geographical area
  • spoken languages, etc.

✅ You immediately target relevant profiles and save a lot of time.

How to best manage a pool of candidates?

Here are our best practices on information management to better exploit your HR databases (time-saving, the relevance of profiles, required skills, adequacy with the company's values, etc.).

  • Split the applications received into three categories: profiles matching the position, profiles are competent but not relevant to your search, and profiles who do not meet your company's needs.
  • Keep the applications from the second group, i.e. profiles who do not meet the requirements of a position at a given time, but whose skills could be useful to your company in the future.
  • Immediately discard unsuccessful profiles that do not match your company's project or values. This will allow you to "clean" your CV library to keep only interesting profiles.
  • Sort the profiles kept by type of position, the field of expertise, status, level of experience, etc. You will find the profiles more easily when you next recruit.

Automate your recruitment processes

The automation of your recruiting process goes hand in hand with its simplification. Be careful, however: humans must be at the heart of companies' interests.

Never forget that recruitment is based on people.

Recruitment software is a tool to help you find the right person faster, but applicants expect to meet the people who make a business, not just an online interface.

Why automate?

Automation offers you a better time and application volume management. It makes it possible to respond to applicants quickly, but also to process applications qualitatively and to process each of them no matter how many resumes you have received.

Another advantage: you benefit from history for each profile in your recruiting process; you ensure precise follow-up and can find all the information related to an application quickly.

What can be automated?

  • The diffusion of offers, thanks to multiposting: you can reach more potential candidates by multiplying the platforms for the diffusion of your offers (job boards like Indeed, or Monster, social networks like LinkedIn, your corporate website, specialized websites, etc.).
  • Sorting CVs: quickly discard CVs which do not meet your expectations thanks to keywords you define upstream.
  • Refusals: a candidate prefers a negative response to none at all. Thanks to a customizable email template, you can dismiss profiles you are not interested in without leaving candidates waiting. It also helps to create a positive employer brand among applicants.

Software programs are available to structure your application management process. You save time and ensure the quality of the resumes you study while increasing the overall volume of applications received.

Stand out with your brand identity

Using CV management software is not only beneficial to recruiters; it is also beneficial to candidates. Offering a pleasant and positive experience also means attracting the best talents.

If an applicant has several opportunities, he will naturally choose the company that has left him the best perception. Your brand image is a crucial asset to keep in mind.

A recruiting tool helps you to do this through:

  • personalized answers
  • follow-up of the candidates
  • better quality interviews
  • greater involvement with each applicant
  • ensure you the best talents

Software comparison: tools we like

Software Target Main pro
Recruitee SMEs and corporations All you need in one solution
Seeqle SMEs

Precise targeting of applicants


High-growth companies

The recruitment process from A to Z


Recruitee guides you by introducing you to a well-organized recruitment process, from defining an attractive employer brand to analyzing the tool's data through reports. You have the possibility to integrate an optimized recruitment page for mobile phones into your website.

The interface is pleasant and easy to use. In terms of functionalities, everything is there:

  • recruitment workflow
  • management of candidates by dragging and dropping them according to their progress in the process
  • creation of a career site
  • personalized application form
  • integration into your social networks
  • notification system

Recruitee's strengths:

  • The software is the winner of the OnRec 2018 award for technical innovation.
  • It is recognized as one of the easiest to use candidate tracking software (ATS).
  • Recruitee has obtained the RGPD certification: your data is safe.

Optimize and automate your recruitment process
Learn more about Recruitee


Seeqle is a software that maximize your chances of finding the perfect applicant. It will help you and your HR managers promoting your employer brand and share ads on the main recruiting platforms. It will allow you to set parameters to find the candidate matching with your target. Seeqle's strengths: research of candidates management of employer brand and reputation application form.

Among its features:

  • pre-filled application form
  • multi-posting
  • management of employer brand and reputation
seeqle screenshot

Seeqle's strengths:

  • Precise target of the applicants
  • Dashboards and reporting tools to analyze your results
  • Easy to use multimedia tools

Solution N°1 for Programmatic Candidate Acquisition
Learn more about Seeqle


Zenploy is an online solution that offers the possibility of managing the recruitment process in all its phases. This software is at the same time an intuitive, innovative instrument, that enables you to easily optimize your activities. Furthermore, it is also a valuable collaborative solution in order to exchange information in real-time.

Main features:

  • Multiposting
  • Applicant tracking system
  • Interview planning and scorecard
  • Creation of a career website
  • Analytics

Zenploy’s strengths:

  • It is a complete software with a Trello-like interface.
  • It has a modular structure in order to fit as much companies as possible.
  • It also has impressive collaborative and reporting tools.

Simple and Modern ATS 🚀
Learn more about Zenploy

Now it’s up to you. Ready, set...recruit!

Forget those days when you were overwhelmed by resumes without having time to study them and you used an Excel spreadsheet to track applications. With recruiting software, you will no longer miss the ideal profile, while saving time.

One last tip: be sure to update your pool of candidates regularly!

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