You have formal meetings which are the most important as they concern big decision-making. Of course, the language used is formal and no information should be omitted.
And then there is informal, which are recaps of the main meeting, recessing information that was potentially dismissed or giving updates on, whether tasks are being completed or not. In addition, during this meeting, new projects can be acquired to meeting members.
Minutes meeting can be written on Word, Excel, Google Docs, Google Ads
They have to coincide with the meeting you’re having of course, well it is better.
Therefore, the choices of templates are endless.
Meeting minutes templates exist for weekly, project meetings, agile, board, HR meetings and more. What you would need to do is pick a template, customize it with the information of your company and the objective of the meeting, and then use it when the day arrives.
But mainly, the templates correspond to the type of meeting.
For example, one of a formal meeting, minutes meeting note would include:
- A heading
- The name of your company and its department
- The Date
- A call to order, basically noting when, where, the meeting’s organizer (e.g, the project manager, chairperson, etc.) calls for the meeting attendees to focus or refocus and be serious about the topic at hand
- A roll call: the meeting’s secretary conducts a roll call of the participants and ascertains the attendees and the absentees
- Approving of meeting minutes from the last meeting. The meeting secretary read the minutes of meeting and if it is fine, approves of it. And, the meeting can proceed.
- Open issues: That is where you get into the problems that have come up. Noting that to finish every topic discussion with a summary so, that everything is clear on paper as well as in person because this is your record of the meeting.
- New business: It concerns any new ventures, the company might want to take on. Discussions and information of it are being exchanged, with a summary in the end to clarify all that was said during the meeting.
- Then comes the adjournment of the meeting where the meeting organizer states the meeting has come to an end and where the note taker writes it down minutes of the meeting, as well.
- Lastly, name of the submitter of the minutes of meeting
- Minutes approved by: Name
For informal, you have more liberty. The template usually require less information.
And can be of this form:
- A heading
- The meeting attendees
- The date
- The meeting objective: the main subject of the meeting
- Talking points of new issues that may have arisen, of project(s) advancement
- New action items: so new assignment of projects to accomplish with given dates and name of the task(s) boss.