Smartsheet vs Monday: which work management tool to choose in 2025 to boost your teams' productivity?
Looking for the best work management software to manage your projects, teams and processes without losing agility? Smartsheet and monday.com are two behemoths both claiming the title of "Work OS". But behind the marketing promises, their philosophies, strengths and limitations differ greatly.
👉 In this comprehensive comparison, we decipher features, pricing, UX, security and real-world use cases to help you choose the tool that will truly transform your productivity in 2025.
What is Smartsheet?
Smartsheet overview
Smartsheet is a work management platform designed like an intelligent spreadsheet: it combines the power of spreadsheets with advanced planning, collaboration and reporting features.
What does it do? Manage complex project portfolios, regulated workflows, change requests and executive dashboards.
🎯 For whom? PMO, IT, supply-chain teams, key accounts or growing SMEs.
Customer examples: Lego, Domino's, Puma and 90,000+ customers
Key Smartsheet features
- Grids, Gantt, Kanban, calendar, map.
- Dependency management, milestones, critical paths.
- Automations & conditional workflows.
- Advanced formulas, crosstabs and embedded BI.
- Real-time portals & executive reports.
- Visual approvals and compliance workflows.
- Native connectors for Power BI, Salesforce, Jira.
Smartsheet
Advantages and disadvantages of Smartsheet
| ✅ Advantages | ❌ Disadvantages |
| Gantt and dependencies right from the free plan | Steeper learning curve |
| Excellent governance and compliance | Spreadsheet interface may put off creative types |
| Scalability up to Enterprise level | Enterprise" pricing on request |
| Certified template library | Less active community support than Monday |
What is Monday?
Monday.com overview
monday.com is an ultra-visual "Work OS" platform, designed to automate and monitor all types of workflow without writing a single line of code.
What does it do? Marketing, CRM, operations, product development, change management.
🎯 For whom? SMEs, start-ups, agencies, marketing, sales, R&D teams.
Customer examples: Sanofi, Deezer, Renault, 120,000+ customers.
Main features of monday.com
- Kanban, Gantt, timeline, workload, map, forms views.
- No-code automation in 3 clicks.
- Colorful dashboards and KPI widgets.
- Co-editing of documents (WorkDocs).
- Offline mobile mode for up to 70% of actions.
- 200+ integrations (Zapier, Slack, HubSpot).
- Ready-to-use templates by profession.
monday.com
Advantages and disadvantages of monday.com
| ✅ Advantages | ❌ Disadvantages |
| Ultra-intuitive interface | Gantt and workload not included in free plan |
| Express onboarding in < 30 min | Automation limits on lower plans |
| 24/7 chat support even on Pro | Cost "per 5" penalizes small teams |
| Leading mobile application | Less compliance than Smartsheet |
Smartsheet vs Monday: compare features
| Functionality | Smartsheet | Monday.com |
| Grid / spreadsheet | Yes, advanced | Yes, simplified |
| Gantt & dependencies | Yes, from free | Yes, except free |
| Kanban | Yes | Yes |
| Workload | Via add-on | Yes, Pro+ |
| Automation | 250 rules/month Pro | 250 actions/month Standard |
| Advanced formulas | Yes | No |
| Reports & BI | Dashboards + Power BI | Colored dashboards |
| Visual approvals | Yes | Via WorkDocs |
| Offline mobile mode | No | Yes |
| Global RGPD compliance | Yes | EU only |
Smartsheet vs Monday: compare prices
| Plan | Smartsheet | Monday.com |
| Free | ❌ | 0 € (2 users) |
| Pro / Basic | 8 € / month / user | 9 € / month / user |
| Business / Standard | 17 € / month / user | 12 € / month / user |
| Pro | ❌ | 19 € / month / user |
| Enterprise | On request | On quotation |
Smartsheet vs Monday: which interface is more intuitive?
| Aspect | Smartsheet | Monday.com |
| First-time user | Familiar with Excel, but lots of menus | Colorful visuals, easy to learn |
| Visual customization | Limited themes | 20+ palettes & icons |
| Mobile navigation | Responsive web | Native app, offline mode |
| Onboarding | Video tutorials + templates | Interactive checklist |
| Integrated support | Help center + chat (US hours) | 24/7 chat + community |
Smartsheet vs Monday: compare integrations
👉 Smartsheet: 100+ enterprise connectors including:
- Power BI,
- Adobe Creative Cloud,
- DocuSign,
- Jira,
- Salesforce,
- and more.
👉 monday.com: 200+ consumer integrations including:
- Slack,
- Zoom,
- HubSpot,
- Gmail,
- Shopify,
- Figma,
- and more.
When to choose Smartsheet or Monday?
Examples of Smartsheet use cases
- PMO managing 50 projects with milestones, budgets and risks.
- Pharmaceutical industry: FDA workflow and traceability.
- Supply-chain: supplier planning, OTIF, quality control.
Examples of Monday.com use cases
- Marketing agency: multi-channel campaigns, creative briefs, customer approvals.
- SaaS startup: product roadmap, OKR, support tickets.
- HR team: onboarding process, applicant tracking.
Conclusion
In 2025, Smartsheet remains the king of complex projects and compliance, while Monday.com crushes the competition on rapid adoption and visual collaboration.
Your choice therefore depends on your corporate culture:
- Excel enthusiasts and governance → Smartsheet ;
- creatives and marketing agility → monday.com.
FAQ : Smartsheet vs. Monday
Which offers the best free version?
It's monday.com; Smartsheet doesn't offer a free version. You'll need at least €8/month/user.
Can I easily migrate from one tool to the other?
Yes, both accept CSV/Excel import and offer a Customer Success Manager right from the Enterprise.
Which tool is more secure?
Both are ISO 27001, SOC 2, HIPAA, GDPR. Smartsheet applies GDPR globally, Monday only in the EU.
Is there an on-premise version?
No, both are cloud-only with data region options (EU, US, APAC).
Article translated from French