Mobile invoicing software: Streamlining your business finances on-the-go

Mobile invoicing software: Streamlining your business finances on-the-go

By Lucas Brachet
Published: 4/11/23

Mobile invoicing software has become an essential tool for freelancers, small business owners, and service providers who need to create and send invoices on the go.

With mobile invoicing software, you can create and send professional-looking invoices from your mobile device, track invoice status, and payment history—even process payments online.

But with so many options available, choosing the proper mobile invoicing software for your business can be daunting.

We’ll explore all the benefits of using mobile invoicing software, key features to consider when selecting one and give you an overview of the leading mobile invoicing software currently available on the market.

What is mobile invoicing software?

Mobile invoicing software refers to a type of software designed to help businesses create and send invoices using mobile devices such as smartphones or tablets.

With mobile invoicing software, you can create and send invoices for your business from anywhere, anytime, as long as you have access to an internet connection.

Whether you’re a small business owner, freelancer, or service provider, using mobile invoicing software can help you stay organized and efficient anytime, anywhere.

Who uses mobile invoicing software?

Mobile invoicing software can be used by anyone who needs to create and send invoices on the go.

Freelancers, for example, may use mobile invoicing software to send invoices to their clients immediately after completing a job to get paid faster and reduce their administrative work.

Small business owners may also use mobile invoicing software to create and send invoices while they’re out of the office, especially if they operate in the field or travel frequently.

Service providers, such as plumbers or electricians, can use mobile invoicing software to create and send invoices to their clients from their mobile devices.

Larger organizations may also use mobile invoicing software as part of their invoicing processes, particularly if they have employees who work remotely or in the field.

The bottom line is: anyone who needs to create and send invoices with flexibility can benefit from using mobile invoicing software to stay organized, efficient, and get paid faster.

What are the advantages of using mobile invoicing software?

There are several advantages of using mobile invoicing software, including:

  • increased efficiency;
  • improved accuracy;
  • better organization;
  • professionalism;
  • optimal payment processing.

The benefits of mobile invoicing software are multifold. Remember that its main benefit is that you can start developing an agile way of working, accessing invoicing features anytime, anywhere.

How to choose the best mobile invoicing software?

Choosing the best mobile invoicing software for your business can be a challenging task. Here are some key factors to consider when selecting mobile invoicing software:

  • look for mobile invoicing software with customizable features;
  • your software needs to be user-friendly;
  • it should be compatible with your device and operating system;
  • make sure your software uses industry-standard data protection data;
  • look for reliable customer support;
  • consider the costs wisely.

The best mobile invoicing software for your business will depend on your specific needs and requirements.  

By considering the factors outlined above, you can choose software that will help you streamline your invoicing processes, reduce administrative work, and get paid faster.

What are the top mobile invoicing software?

Some of the leading mobile invoicing software on the market include, but are not limited to:

Billdu

Billdu interface Mobile invoicing software© Billdu

​​Billdu is a cloud-based mobile invoicing software that enables businesses to create and send invoices, track expenses, manage inventory, and accept payments from anywhere with internet access.

Its intuitive interface and easy-to-use features make it a popular choice for small businesses and freelancers looking to streamline their invoicing process and access fully customizable functionalities.

Billdu is a well-rounded option, with a mobile app and payment gateway integration ideal for on-the-go invoicing. However, its limited reporting and integration options may be a drawback for some users.

Features

  • Invoice maker
  • Fully customizable invoice generator
  • Invoice branding features
  • Beyond online invoices
  • E-commerce invoices
  • Invoicing security
  • Mobile invoicing
  • Smartphones & tablets
  • iPad, iPhone, and Android App
  • Free invoice generator
  • Invoice generator (AU, UK, NZ)
  • Estimate generator
  • Quote generator
  • Proforma invoice generator
  • Credit note generator
  • Delivery note generator
  • Purchase order generator
  • Inventory management
  • Payment gateway integration

Pros and Cons

Pros

  • User-friendly interface is ideal for small businesses
  • Easy-to-navigate mobile app
  • Excellent brand identity matching with customization features
  • Smooth expense tracking and categorization
  • Quick payment gateway integration

Cons

  • Some users may find that the reporting features are limited compared to other invoicing software options.
  • Billdu may not integrate with all the software tools you use for your business, which could be a drawback if you have specific needs.

FreshBooks

FreshBooks interface Mobile invoicing software© FreshBooks

FreshBooks is a cloud-based mobile invoicing software designed to simplify the accounting process for small businesses and self-employed professionals.

Its robust, user-friendly interface allows professionals to create and send professional-looking invoices, track billable time and expenses, manage projects, and accept payments online.

Freshbooks is known for its customizable templates, allowing businesses to match their brand identity and make a great first impression with clients.

In addition, the software’s time- and expense-tracking features enable users to easily monitor their finances and accurately bill clients for their work. The platform also includes project management tools for team collaboration and tracking project progress.

Freshbooks integrates with popular payment gateways such as PayPal and Stripe, making it easy for clients to pay invoices online.

With its mobile app, users can manage their finances anywhere and stay on top of their business’s financial health from anywhere.

Freshbooks is a comprehensive invoicing software solution that makes accounting simple and efficient for small businesses and self-employed professionals.

Features

  • Customizable professional invoices
  • Receipt photo capture
  • Expense imports
  • Time tracking
  • Invoice import automation
  • Project management functionalities
  • Automated payments
  • Double-entry accounting tools

Pros and Cons

Pros

  • Invoice creation
  • Easy accountant access

Cons

  • Cannot receive payments directly from clients
  • Projects can easily get lost
FreshBooks

+200 reviews

All-In-One Small Business Invoicing and Accounting Solution
Learn more about FreshBooks

Square

Square interface mobile invoicing software© Square

Square is a popular mobile invoicing software that enables small businesses to manage their finances from anywhere.

Square’s invoicing software is designed with customization in mind, allowing users to create branded invoices that reflect their business’s identity.

The software also boasts features for recurring invoices and late payment reminders, making it easier for users to keep track of their finances.

With its mobile app, Square enables users to manage their finances regardless of their location and keep track of their business’s financial health in real-time.

The software integrates with various payment gateways, including Square’s payment processing services, allowing businesses to accept payments online and get paid faster.

Square’s mobile invoicing software is an excellent choice for small businesses seeking a reliable and affordable accounting solution.

Features

  • Accept payments instantly
  • Real-time tracking
  • Recurring invoices
  • Deposits
  • Card on file
  • Automatic payment reminders
  • Item library
  • Discounts and taxes
  • Record non-digital payments
  • Tipping
  • Itemized receipts
  • Square Invoices app
  • Refunds

Pros and Cons

Pros

  • User-friendly for non-accountants
  • Integrated payment processing
  • Competitive pricing
  • Easy to replicate prior invoices
  • Functional inventory management
  • Seamless team management features
  • Quick payouts

Cons

  • Reporting functionalities are not as extensive as other software
  • Customization is limited
  • Sales graphs are not always intelligible

Invoice2go

Invoice2go interface mobile invoicing software© Invoice2go

Invoice2go is a mobile invoicing software that allows small business owners to create professional invoices, track expenses, and manage their finances anytime, anywhere.

With this software, users can create invoices in minutes, and send them directly to their clients via email or SMS. Invoice2go also allows users to accept payments online, simplifying the invoicing process and making it easier for clients to pay their bills.

Ideal for sole proprietors, freelancers, and micro-businesses, Invoice2Go is great if you have low invoicing needs. Nonetheless, the price might be somewhat prohibitive based on the features it provides.

Features

  • Create standard invoice templates with your logo, colors, and brand
  • Send an invoice on the spot, right after the job is done
  • Send an invoice via email, Facebook Messenger, and WhatsApp
  • Set up automatic reminders and track your invoices in real time
  • Accept secure payments via Visa, Mastercard, and American Express
  • Enjoy quick payouts (3-4 business days)
  • Send invoices, accept payments, and view cashflow in a single platform

Pros and Cons

Pros

  • Easy to use
  • Exceptionally customizable features for you to boost your brand authority
  • Easy bill payment features

Cons

  • Not ideal for businesses with complex needs
  • Limited integrations in the Starter plan
  • Pricey for what it provides

InvoiceBerry

InvoiceBerry interface mobile invoicing software© InvoiceBerry

Designed to boost your productivity and make payouts easy no matter where you are, InvoiceBerry is a comprehensive mobile invoicing software tailored to businesses of any kind.

Use InvoiceBerry to stay on top of your billables and establish reliable relationships with past, current, and future clients.

Features

  • Customizable templates, itemized lists, and company branding
  • Track business expenses and attach receipts to invoices
  • Track time spent on projects and convert hours worked into invoices
  • Create and send estimates in just a few clicks.
  • Accept online payments from clients using PayPal, Stripe, or WePay.
  • Set up recurring invoices for regular clients and automate billing.
  • Send automatic payment reminders to clients
  • Generate detailed financial reports
  • Multi-currency support
  • Mobile app to manage invoicing, expenses, and payments on the go.
  • Dedicated client portal
  • IConnect with popular business tools like Stripe, PayPal, and Xero for seamless data transfer
  • Protect sensitive financial data with SSL encryption and two-factor authentication

Pros and Cons

Pros

  • Easy to use
  • Time-saving
  • Easy to generate professional-looking invoices.
  • Responsive and helpful customer service
  • Affordable pricing

Cons

  • Limited features, such as project management tools or integration with other software
  • Glitches and bugs
  • More flexibility in customizing templates and branding needed
  • Payment options are limited to PayPal, Stripe, and WePay
  • Mobile app has limited functionality compared to the desktop version

InvoiceQuick

InvoiceQuick interface Mobile invoicing software© InvoiceQuick

InvoiceQuick is a mobile invoicing software that allows businesses to create and send professional invoices from their mobile devices.

The software features customizable invoice templates, real-time payment tracking, and the ability to accept online payments from clients via credit card, ACH, or eCheck.

Users can manage their expenses, track time spent on projects, and generate detailed financial reports to better manage their business.

InvoiceQuick’s mobile app is available on both iOS and Android platforms, making it easy for users to manage their invoicing and finances.

InvoiceQuick’s mobile invoicing software is a convenient and efficient solution for small business owners and freelancers looking to streamline their invoicing process.

Features

  • Customizable templates
  • Accept payments from clients via credit card, ACH, or eCheck.
  • Real-time tracking of received or outstanding payments
  • Keep track of business expenses
  • Track time spent on projects
  • Set up recurring invoices and automate billing
  • Create and send invoice proposals
  • Send automatic payment reminders
  • Generate financial reports
  • Multi-currency support
  • Custom branding
  • Mobile app for iOS and Android
  • Connect with popular business tools like Stripe, PayPal, and QuickBooks for seamless data transfer.

Pros and Cons

Pros

  • User-friendly
  • Easy to customize
  • Accessible app
  • Fast payments

Cons

  • Limited integrations
  • Limited customer support
  • Limited reporting and analytics
  • Not fully-fledged customization features
  • High pricing

QuickBooks

QuickBooks Interface mobile invoicing software© QuickBooks

QuickBooks is an accounting software that features a mobile invoicing software ideal for companies of all sizes, particularly small businesses.

QuickBooks is generally user-friendly, though there may be a learning curve that will slow down your migration. Nonetheless, its various plans and add-on services provide flexibility, scalability, and functionality to any invoicing and bookkeeping process.

Customize all your invoices, and set up automatic sales tax tracking and automatic payments directly in the mobile app. No matter where you are, invoicing has never been this easy.

Features

  • Access for 1 user and 2 accounting firms
  • Track income and expenses
  • Send invoices and accept payments
  • Sort income and expenses into tax categories
  • Run and export financial reports
  • Upload or email receipts on the go with the QuickBooks mobile app
  • Monitor and manage cash flow
  • Customize and send estimates
  • Manage 1099 contractor payments
  • Sync one sales channel with QuickBooks
  • Access to exclusive integrations like HubSpot and DocuSign.

Pros and Cons

Pros

  • Easy to use all of the robust features the platform provides
  • Countless third-party integrations
  • Easy collaboration with your accountant
  • Responsive customer service

Cons

  • Expensive monthly plans
  • Not enough user permissions
  • Not the easiest setup
QuickBooks Facturation

Online invoicing software for entrepreneurs
Learn more about QuickBooks Facturation

Housecall Pro

HouseCall Pro Mobile invoicing software© HouseCall Pro

Housecall Pro is a comprehensive field service management platform offering various features to help businesses manage and grow their operations.

The mobile invoicing software is designed to be easy to use, with customizable templates and automatic payment reminders to help businesses get paid faster.

Housecall Pro integrates with popular payment gateways to provide customers with secure and fast payment options.

Features

  • Add your company branding with customizable invoice templates
  • Automatically push invoice details to your QuickBooks account
  • Collect deposits online before the work starts
  • Use credit card payments and ACH to get paid for multiple invoices at once
  • Send digital invoices with a payment link
  • Easily accessible customer history
  • Automate follow-ups on past-due invoices

Pros and Cons

Pros

  • User-friendly interface and easy-to-use features
  • Great customization functionalities
  • Easy-to-use mobile app
  • Comprehensive integrations
  • Helpful customer service

Cons

  • High price point, especially for smaller businesses
  • Lacks advanced features like inventory management or purchase order tracking
  • Regular system crashes and glitches
  • Reporting functionality could be improved to offer more detailed reports
  • There could be more integrations with third-party tools and services

Xero

Xero interface mobile invoicing software© Xero

Xero is an online accounting software offering various features to help businesses manage their finances.

One of its key features is its mobile invoicing software, which allows businesses to create and send professional-looking invoices quickly and easily.

The software offers customizable templates, automated payment reminders, and multiple payment options to help businesses get paid faster.

Xero also integrates with popular payment gateways, making it easy for customers to pay securely online.

With its invoicing software and other features, Xero is a powerful tool for businesses of all sizes looking to streamline their financial management and improve their cash flow.

Features

  • Customizable online invoices
  • Add a standard message in your invoices for consistency
  • Instantaneous payment approvals
  • Automatic reminders
  • Send online invoices on the go directly from the app
  • Third-party payment integrations with Stripe and GoCardless
  • Add new customers seamlessly
  • Track invoice status in real-time

Pros and Cons

Pros

  • Easy to use when you’re connected with an advisor
  • Offers a 30-day trial
  • Cost-effective
  • Clean and navigable interface
  • Robust estimating/quoting/order process
  • Unlimited users
  • Easy access to the same files as your clients.
  • Easy integrations
  • Scalable

Cons

  • Learning curve to train staff
  • Some customers have reported speed issues depending on connectivity
  • Not the most responsive customer service
  • Does not support Exchange Trade Products (ETPs)
Xero

+200 reviews

Empower Your Business with Smart Accounting Solutions
Learn more about Xero

Final thoughts about mobile invoicing software

Mobile invoicing software has revolutionized the way businesses create and send invoices.

With its multifold benefits, including increased efficiency, improved accuracy, better organization, professionalism, and payment processing capabilities, mobile invoicing software is a must-have tool for any business that wants to streamline its invoicing processes and get paid faster.

When selecting mobile invoicing software, be sure to consider the key features outlined in this article, including ease of use, mobile compatibility, security, customer support, and pricing.

Choosing the right mobile invoicing software for your business can simplify your invoicing processes, reduce administrative work, and focus on what you do best: growing your business. Want to learn more ? For more insights into mobile and other billing solutions, see our Best Billing Software for Small Businesses.

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