Asana vs Trello vs Monday: which project management tool will your team choose in 2025?
Looking for project management software, but can't decide between Asana, Trello and Monday? You're not alone: these three market heavyweights have over 200 million users worldwide.
🧠 To help you make the right decision, we've put their dashboards under the microscope. Functional comparison, pricing, ergonomics, integrations... you name it. Let's get started!
What is Trello?
Trello overview
Trello is a visual project management tool based on the Kanban method.
🎯 Launched in 2011, it's aimed primarily at small teams, startups and freelancers who want to organize their tasks without getting in over their heads.
Since its acquisition by Atlassian in 2017, Trello claims over 1 million monthly active users and customers including Unicef, Instinct and McCorvey.
Trello's main features
- Kanban boards: columns and cards
- Checklists, labels, deadlines, attachments
- Power-Ups: native and third-party integrations
- Automatic reminders and notifications
- Calendar and Table view
- Basic automations with Butler
Trello
Advantages and disadvantages of Trello
| ✅ Advantages | ❌ Disadvantages |
| Generous free offer | Not suitable for complex projects |
| Ultra-simple interface | Limited reporting |
| Abundant community and templates | No native Gantt |
| Highly fluid mobile | Few custom fields |
What is Asana?
Asana overview
Asana is a project management and teamwork platform created in 2008 by two Facebook alumni.
🎯 Target: SMEs, agencies and marketing or product departments that need to manage several projects in parallel.
Asana claims over 2.5 million active users per week, including customers such as AirFrance KLM Group, Doctolib and Decathlon.
Key features of Asana
- List, Table, Calendar, Timeline (Gantt), Board (Kanban) views
- OKR portfolios and goals
- Dependency and milestone management
- Request forms and automation rules
- Workload and time tracking
- Advanced reporting and dashboards
Asana
Advantages and disadvantages of Asana
| ✅ Advantages | ❌ Disadvantages |
| Very feature-rich | Longer learning curve |
| Powerful automations | Free, limited to 10 users |
| Comprehensive reporting | Interface sometimes slow on large projects |
| Excellent templates | Price rises quickly |
What is Monday?
Monday overview
monday.com is a Work OS launched in 2014 that aims to replace Excel spreadsheets in companies.
🎯 It targets marketing, sales, IT and operations teams who need customized workflows.
monday.com claims 245,000 customers worldwide, including Carrefour, Uber and Altavia.
Monday's key features
- Customizable tables (over 20 column types)
- Gantt, Calendar, Timeline, Kanban, Funnel views
- Advanced no-code automations
- Real-time dashboards
- Integrated CRM, Dev & Docs
- Time-tracking and forms
monday.com
Advantages and disadvantages of Monday
| ✅ Advantages | ❌ Disadvantages |
| Extreme flexibility | High cost |
| Colorful, visual interface | Risk of info overload |
| Excellent dashboards | Time-consuming onboarding |
| Responsive support | No free plan |
Asana vs Trello vs Monday: compare features
| Functionality | Trello | Asana | Monday |
| Kanban view | ✔️ native | ✔️ | ✔️ |
| Native Gantt | ❌ (Power-Up) | ✔️ Timeline | ✔️ |
| Automations | Basic Butler | Advanced rules | Powerful no-code |
| Reporting | Very limited | Complete | Rich dashboards |
| Goal management | ❌ | ✔️ OKR | ✔️ OKR |
| Public forms | ❌ | ✔️ | ✔️ |
| Time-tracking | Via Power-Up | Native or integrations | Native |
| Budgets / costs | ❌ | Via portfolios | Via custom columns |
| Offline access | Mobile only | Mobile only | Mobile only |
Asana vs Trello vs Monday: compare prices
📌 Note: prices in €, monthly billing per user, July 2025
| Plan | Trello | Asana | Monday |
| Free | Up to 10 members | Up to 10 members | Up to two users |
| Standard / Basic | 4,34 € | 9,53 € | 9 € |
| Premium / Pro | 8,67 € | 21,67 € | 12 € |
| Company | 15,17 € | on quotation | 29 € |
Asana vs Trello vs Monday: which interface is more intuitive?
| Criteria | Trello | Asana | Monday |
| Learning curve | 5 min | 1-2 h | 2-4 h |
| Visual personalization | Photo cards + colors | Templates & colors | 100% customizable |
| Navigation | Simple drag & drop | Side menu + shortcuts | Search bar + favorites |
| Accessibility | Very good | Average (many options) | Can be overwhelming |
Asana vs Trello vs Monday: compare integrations
| Integration | Trello | Asana | Monday |
| Google Workspace | ✔️ | ✔️ | ✔️ |
| Microsoft 365 | ✔️ | ✔️ | ✔️ |
| Slack | ✔️ | ✔️ | ✔️ |
| Zapier | ✔️ | ✔️ | ✔️ |
| Salesforce | Via Power-Up | ✔️ native | ✔️ native |
| GitHub | ✔️ | ✔️ | ✔️ |
| Zoom | ❌ | ✔️ | ✔️ |
| API REST | ✔️ | ✔️ | ✔️ |
| Total number of apps | 200+ | 270+ | 200+ |
When should you choose Trello, Asana or Monday?
Examples of Trello use cases
- Freelancers managing 3-4 clients maximum
- Start-ups in MVP phase with a simple backlog
- Events: tracking "to do / in progress / done" tasks
- Creative team brainstorming (storyboard, moodboard)
Examples of Asana use cases
- Marketing agency managing campaigns, content and customers
- Product roadmap with milestones and dependencies
- OKR tracking by quarter
- HR department: onboarding new employees
Monday use cases
- Operations department: supplier order tracking
- Sales team: multi-stage CRM pipeline
- IT: incident management & change requests
- Video studio: production workflow with budgets
Conclusion
To sum up:
👉 Trello remains the king of simplicity for small teams and linear projects.
👉 Asana is the "all-terrain" choice when you need to manage complex processes without blowing the budget.
👉 Monday is the Rolls of customized workflows, ideal for teams that live in data and have the means.
Try out the free versions or 14-day trials , import a real project and let the team vote. In the end, the best tool is the one you (really) use every day.
FAQ : Asana vs Trello vs Monday
Which is the most economical for a team of 10?
Trello (free up to 10 boards) then Monday at €9/u/month if you want automation.
Can I easily migrate from Trello to Asana or Monday?
Yes, both offer 1-click import from Trello (boards, members, attachments).
Are these tools RGPD-compliant?
All are SOC 2 certified and offer RGPD-compliant DPA agreements.
Which is best for the Scrum method?
Asana (native sprints) or Monday (Scrum templates); Trello requires Power-Ups.
Can I invoice directly from Monday?
Yes, via the native "Invoices" app or QuickBooks/Stripe integration.
Article translated from French