Notion vs monday.com: what is each tool really worth for your projects, tasks and automations?

Notion or monday.com ? If you're looking for an all-in-one tool to manage your projects, organize your tasks and centralize information, chances are these two names are at the top of your list. And with good reason, as they are now two of the most popular management platforms for managing collaborative work, optimizing task tracking and centralizing information in shared documents.

But between an ultra-flexible modular workspace (Notion) and a visual, automated project management tool (monday.com), the match is far from obvious.

👉 Whether you're a freelancer, contractor or project manager, the right choice depends on your real needs:

• Managing a team project or an editorial schedule?
• Automate your workflows without coding?
• Centralize data, documents and customer follow-up?

In this article, we help you make the right choice. We compare monday.com and Notion point by point: features, pricing, automation, collaboration, AI, integrations, interface... and give you concrete use cases for each tool.

☝️Prêt to choose the ideal weapon to regain control of your projects? Let's get started.

What is monday.com?

Overview of monday.com

monday.com is a collaborative work management platform designed for teams who want to keep control of their projects, tasks and resources, without getting lost in overly complex tools. Launched in 2014, monday.com now boasts over 180,000 corporate customers worldwide. These include Coca-Cola, Hulu and Deezer. The solution is intuitive to use, even for companies new to this type of management platform.

The concept? A Work OS (work operating system) that lets you create, automate, track and centralize all your information flows, all from a visual, customizable interface.

🎯 It appeals as much to SMEs as to large product, marketing or IT teams, not least for its ability to manage several projects at once, while maintaining an overview.

monday.com is positioned as a robust alternative to tools like Trello or Asana, but with more structure, automation and reporting. With a visual interface, powerful features and a business-oriented logic, monday.com is a management solution designed to improve teamwork, optimize processes and meet day-to-day organizational needs.

Key features of monday.com

monday.com doesn't just manage tasks. It structures your projects like a well-oiled machine. Here are the key features offered by monday.com, depending on your teams' needs:

• customizable tables with multiple columns (assigned person, status, deadline, files, figures...) ;
• multiple views, such as Kanban view, calendar, timeline, Gantt, workload ;
  
• powerful automations: code-free, with triggers, conditions and customized actions;
  
• consolidated dashboards for grouping multiple projects and tracking overall progress;
  
• integrated time tracking;
  
• management of dependencies between tasks, with visual display of sequences;
  
• AI functionalities: editing, summary, task suggestions;
  
• over 200 native integrations: Slack, Google Workspace, Notion, Zoom, HubSpot, Microsoft Teams, etc.
  

monday.com is also scalable for CRM, HR or IT uses, thanks to its ready-to-use templates and advanced role and rights management options.

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Advantages and disadvantages of monday.com

monday.com is a truly intelligent dashboard for teamwork. But it also requires a certain amount of structuring to reveal its full potential.

✅ Here are the strengths that explain why so many teams are adopting monday.com as their central management tool:

• a modern, visual interface, easy to adopt even for non-techies ;
• advanced customization of tables and columns according to your business processes;
• multiple, powerful views (timeline, Gantt, workload, etc.);
• no-code automations that save precious time on repetitive tasks;
• consolidated multi-project reporting via visual dashboards;
• scalable, so suitable for freelancers and large teams alike;
• numerous native integrations to centralize information.

It's a complete management solution that meets the needs of freelancers and large corporations alike, while guaranteeing centralized information.

❌ The tool is not without its shortcomings, especially if you're looking for a minimalist or turnkey solution:

• a steeper learning curve than a simple tool like Notion or Trello ;
• a dense interface that can quickly become complex without proper structuring;
• a free version limited to 2 users and 3 tables, insufficient for a team;
• advanced features (Gantt, dependencies, dashboards) reserved for paid plans;
• higher price if you want to take full advantage of automations and integrations.

What is Notion?

Notion overview

Notion is much more than just a note-taking tool. It's a modular productivity platform designed to organize everything that revolves around work: projects, tasks, documents, database, content, CRM, team wiki...

The promise? To offer you a customizable workspace, without coding, in which you can build your own tools from blocks (text, table, checklist, date, formula...).

🎯 Notion has exploded since 2020, becoming the darling of designers, entrepreneurs and agile managers. In 2024, the platform claims over 30 million users worldwide. Notion is used by millions of teams worldwide, including Figma, Duolingo, Reddit and Match Group. As a result, Notion is equally suited to freelancers, startups, SMEs and even large corporations.

Notion stands out as a customizable work platform, ideal for creating structured documents, organizing projects or managing an internal information system.

Notion's key features

Notion stands out for its extreme flexibility. Here are the essential building blocks offered by the tool:

• an ultra-flexible document editor: text, images, embeds, code, tables, callouts, etc ;
• dynamic databases: Excel spreadsheets, kanbans, calendars or galleries;
• ready-to-use templates: project management, CRM, product roadmap, HR database... ;
• project-connected note-taking (ideal for meetings, briefs, minutes);
• shared workspaces for collaborating, commenting and structuring team information;
• a powerful search engine to find any item in seconds;
• multi-device synchronization and ergonomic mobile applications;
• native integration of Notion AI to generate content, summarize, reformulate and organize.

Notion doesn't impose any framework: you can start from a blank page and build everything according to your needs, or rely on the gallery of community templates. Thanks to these flexible functionalities, Notion can be adapted to almost any use case - from project monitoring to document management.

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Advantages and disadvantages of Notion

Notion's appeal lies in its flexibility and ability to adapt to almost any application. But this freedom also has its limits. Here's a rundown of the tool's strengths and weaknesses, to help you decide whether it really fits your needs.

✅ Notion is the perfect toolbox for those who like to build their own system. Here's what makes it so popular:

• ultra-customizable: you create your own workflows, databases, dashboards or wikis ;
• elegant, minimalist design: pleasant to use every day, with no visual distractions;
• versatile: a single tool for task management, note-taking, documentation, database and even CRM;
• native built-in AI: automatic summaries, assisted writing, content generation - a real time-saver;
  
  
• rich templates: an active community offers templates for every use (projects, HR, editorial planning...);
• fluid collaboration: comments, mentions, page sharing, modification history;
• affordable pricing: excellent value for money, with an already comprehensive free version.

❌ But Notion isn't perfect. There are also a few limitations to keep in mind before adopting it:

• no imposed structure: everything is self-created, which may disorient less organized profiles ;
• few advanced native project management features (no Gantt, few automations, no dependencies);
• limited automation without the help of external tools such as Zapier or Make ;
• learning curve when structuring complex databases;
• sometimes slow performance on very large or widely shared spaces.

monday.com vs Notion: compare features

Here's a summary comparison of the essential features expected in a modern management platform, to help you choose the one that best meets your business needs.

Project management focus

👉If your priority is to control your projects from A to Z, monday.com is clearly ahead of the game. Designed from the outset for collaborative project management, the tool offers a robust structure, multiple views (Gantt, timeline, workload...) and true multi-project management. Ideal for teams juggling multiple deadlines, stakeholders and validation levels.

monday.com lets you :

• view the progress of several projects simultaneously,
• manage dependencies between tasks,
• quickly identify sticking points,
• centralize status, files, comments and deadlines in one place.

👉 For its part, Notion can do project management, but that's not its primary vocation. Rather, it's a flexible workspace that can be adapted to project logic. You can create databases with statuses, dates, people in charge, or even a calendar or kanban view. But you have to build everything yourself, and some essential bricks (such as dependencies or alerts) are not native.

💡To sum up:

• For structured, scalable project management, monday.com is the turnkey solution.
• For free, personalized, creative organization, Notion will do the job, provided you like building your own system.

Focus on organization and task management

When it comes to managing day-to-day tasks, both tools shine... but not for the same reasons.

👉Notion excels as a personal control center or customized to-do list. Thanks to its databases, you can create a GTD (Getting Things Done) system, a minimalist kanban or a hyper-targeted calendar view. It's ideal for freelancers, designers or managers who want a tool that's both lightweight and perfectly adapted to the way they work. You can link your meeting notes to your tasks, integrate rich content, add tags or priorities: in short, everything is malleable.

👉monday.com, on the other hand, is a must-have whenever there are several people, several projects or several levels of validation. We take things to the next level. Tasks are tracked as a team, assigned to each person, with shared status and views (table, kanban, timeline...). The tool also automates recurring tasks, reminders or notifications: a real plus for staying on course.

💡To sum up:

• Notion is perfect for individual or contextual task management, highly customizable.
• monday.com is much better suited to collaborative, operational management, with integrated reporting and team tracking.

Focus on automation

👉 This is often where monday.com breaks new ground. In fact, monday.com integrates a powerful automation system, accessible without a single line of code. In concrete terms, you can configure rules such as:

• "When a task goes to "Completed", notify the next person."
• "Automatically create a new task every Monday morning."
• " Send an email or Slack reminder if a deadline approaches."

These automations are native, visual and can be applied to virtually any action in the system (status, dates, assignments, files, etc.). As a result, we save time, avoid oversights and make processes more reliable, without depending on an external tool.

👉 Notion, on the other hand, is less advanced in this field. It does not include a native automation engine (at least not at the time of writing, early June 2025). To automate a workflow, you have to use third-party tools such as Zapier, Make or Notion API, which adds another layer of complexity. It's possible, but less fluid, especially if you're not used to manipulating these tools.

💡To sum up:

• monday.com is the obvious choice if you want to save time with turnkey automations.
• Notion can be automated, but at the cost of a more technical, outsourced configuration.

Focus on AI

Since integrating artificial intelligence into their tools, both Notion and monday.com have been focusing on AI-assisted efficiency. But here again, their approach differs.

👉Notion AI was one of the first to pull the trigger, and it shows. AI is deeply integrated into the writing experience:

• content generation (brief, article, meeting note, marketing plan...) ;
• automatic summary of a page or document ;
• reformulation, correction, translation;
• creation of checklists or tasks from text.

Notion becomes a real personal writing assistant, very useful for those managing documentation, processes, minutes or editorial content.

👉 monday.com, for its part, uses AI in a more operational productivity-oriented way. The tool offers :

• task or automation suggestions ;
• generating summaries of updates or threads;
• preparation of responses to comments ;
• recommendations for organizing workflows or prioritizing actions.

It's a more contextual AI, designed to smooth teamwork and optimize processes.

💡To sum up:

• Notion AI is the best choice for those with lots of textual content to generate or structure.
• monday AI stands out for those who want to automate, prioritize or clarify collaborative projects.

monday.com vs Notion: compare prices

📌 Please note:

• monday.com charges per user, which can quickly escalate for large teams.
• Notion is more flexible for individual use and offers a more generous free package for freelancers or solo makers.

monday.com vs Notion: which interface is more intuitive?

A good tool is one that's fun to use. Here's how monday.com and Notion compare in terms of user experience.

💡In summary:

• Notion is simpler, faster to master, and offers a fluid experience for creating, organizing, writing.
• monday.com is denser, but designed for team management, with a more operational and structured interface.

monday.com vs Notion: compare integrations

A good management tool doesn't work in silos. The more it connects to your day-to-day tools (Slack, Drive, CRM, emails...), the more it becomes an effective collaboration and automation hub.

👉 Number of available integrations

• Notion: ⭐⭐⭐⭐☆ :
  Over 100 integrations available, with the essentials: Slack, Google Drive, Figma, GitHub, Zoom, Typeform... but some advanced integrations require Zapier or Make.
• monday.com: ⭐⭐⭐⭐⭐ :
  Over 200 native integrations, directly accessible from the platform: Slack, Gmail, Zoom, Google Sheets, Outlook, Notion, HubSpot, Salesforce, Zapier... A truly connected ecosystem, with no third-party tools.

👉 Ease of configuration

• Notion: ⭐⭐⭐☆☆
  Integrations are simple to activate for embeds or notifications. But no native automation logic. For complex scenarios, you have to go through third-party platforms.
• monday.com: ⭐⭐⭐⭐☆
  Integrations are clear, guided and often linked to automations. From each table, you can activate a connection (Slack, Google, etc.) and couple it to a rule: simple and powerful.

👉 Customization and automation

• Notion: ⭐⭐☆☆☆
  Few integrated automations. Integrations are static, often limited to display (embed, dynamic link). To automate actions, you need to use Make or code via the API.
• monday.com: ⭐⭐⭐⭐☆
  Integrations can trigger actions: automatic creation of tasks, sending of alerts, synchronization with the calendar, etc. A true "if this then that" logic integrated into the platform.

💡 Conclusion:

• Notion remains effective for simple, aesthetic integrations, perfect for structuring a personal workspace or team wiki.
• But if you're looking for a fluid connection between your tools + intelligent automation, monday.com takes the advantage with a more mature ecosystem, designed to orchestrate all your workflows.

When to choose monday.com or Notion?

monday.com and Notion were not designed for the same uses or the same profiles. One structures, the other liberates. Here are some concrete use cases to help you decide which is best suited to your way of working.

Examples of monday.com use cases

monday.com is particularly well suited to teams looking for a robust tool to organize, automate and manage complex projects. Here are the situations in which it becomes your best ally:

• You're managing several projects in parallel, with different stakeholders, multiple deadlines and shifting priorities.
• You need Gantt views, dependencies, time tracking, or to structure your sprints/agiles into product teams.
• You want to automate your workflows: reminders, assignments, statuses, integrations with your existing tools.
• Your company is growing and you're looking for a scalable solution with reporting, consolidated views and differentiated roles.
• You work in multi-team environments (marketing + sales + product + HR) and need to centralize everything.

Read also: Trello vs monday.com: which is the best tool for your project and task management?

🗣️ Customer testimonial :

monday.com is much nicer and faster than the tools we were using before!

Overall, we've noticed a clear increase in our productivity. It's much easier to manage our business!

After just a few months of using monday.com, we couldn't go back.

Claire Petit, Chargée de Communication Digitale et Projets Evénementiels pour le Programme EVE chez Danone.

Examples of Notion use cases

Notion shines whenever you want to combine creativity, flexibility and centralized knowledge. It's best suited to those who like to build their own method and keep the environment light. Here are the situations in which it will be the optimal choice:

• You're a freelancer, solopreneur or creative, and you're looking for an all-in-one tool for your projects, notes, schedules and in-house CRM.
• You document a lot: brief, process, SOP, wiki, editorial planning, progress tracking... everything is linked in Notion.
• You like to customize your methods: views, properties, templates, page hierarchies.
• You collaborate on a small scale, in pairs or in small teams, and you want everything to be fluid, visual and enjoyable.
• You prefer a no-structure approach: no imposed framework, no friction, just freedom.

🗣️ Customer testimonial :

Thanks to our unified Notion workspace powered by AI and its integrations, teams work more efficiently and make better decisions. The company is better organized and everyone works in harmony.

Cameron Leavenworth, Directeur informatique chez Ramp

Key points from monday.com vs Notion

The right tool depends above all on the way you work, the maturity of your organization, and the complexity of your projects.

👉 If you're looking for a free, flexible, all-in-one workspace to centralize your notes, tasks, docs, and build your own method, Notion is an ultra-efficient solution. It shines for its flexibility, sleek design and ability to unify everything in one place. Ideal for freelancers, creative teams or SMEs who want to stay agile.

👉 If you need a structuring tool, with multiple views, integrated automations, advanced team management and multi-project steering, monday.com clearly has the edge. It's designed for mature teams, growing SMEs or organizations that need rigor and coordination.

The two platforms meet very different needs in terms of collaboration, information management and work management. The right choice will depend on the level of structure you're looking for, and the intended use in your business.

☝️ The best thing to do is to test both tools on a pilot project. You'll quickly see which one is best suited to your field reality.

FAQ: monday.com vs Notion

Which tool is easier to learn and use: Notion or monday.com?

Notion, without hesitation. Its interface is fluid and intuitive, and you can create your first database or note in just a few clicks.
monday.com offers more power, but requires a little configuration at the outset, especially for structuring tables and automations.

Can you manage several projects in parallel with Notion and monday.com?

✅Yes, but with a different approach:

• monday.com centralizes multiple projects via dashboards, consolidated views and multi-table filters.
• Notion works on a database basis: it is possible to create a multi-project system, but this requires a bit of manual structure.

Can I use Notion and monday.com on my cell phone?

✅Yes, both tools have well-designed mobile apps, available on iOS and Android.

• Notion mobile is perfect for consultation, quick note-taking and light updates.
• monday mobile lets you manage your boards, track project progress and even edit statuses or create tasks on the go.

Can Notion or monday.com be used for CRM?

✅Yes, in both cases:

• monday.com offers a ready-to-use CRM module, with automations, pipelines, customer views, reminders...
• Notion can serve as a customizable CRM, but everything has to be built via a database and views (table, kanban, etc.).

What are the best alternatives to Notion or monday.com?

• ClickUp: a mix between Notion and monday.com, ultra-complete and customizable.
• Asana: more structured than Notion, simpler than monday.com.
• Coda: for those who want to create dynamic docs with database logic.
• Airtable: excellent for visual databases with lightweight project logic.
• Wrike: for large teams with advanced process management needs.