Wrike vs monday.com: the 2025 match to manage your projects like a pro
In 2025, project management is no longer a matter of ticking boxes on a board. Teams want to collaborate quickly, efficiently and without wasting energy on complicated tools. In this match, two SaaS heavyweights go head-to-head: Wrike, the all-terrain conductor, and Monday.com, the ultra-visual dashboard that appeals to creative and operational teams alike.
But which one really suits your needs, budget and way of working? Spoiler: it depends more on your management style than your morning coffee. Who will win this epic duel?
What is Wrike?
Wrike overview
Wrike is SaaS project management software sculpted for medium-sized to enterprise teams, capable of managing complex projects from A to Z in a variety of sectors including marketing, communications, IT and creative.
Since 2006, Wrike has established itself as a solid answer to demanding workflows, flexible and multi-support (web, iOS, Android). It has won over more than 20,000 organizations worldwide, proving that its promise of "a space for work to flow" is hitting the mark.
Thanks to integrated AI functionalities, it boosts planning, prioritization, monitoring and risk prediction, without blowing up the bill.
Wrike is the tool for structured, ambitious teams... who are willing to invest a little time to install it, but save hours afterwards. When you put it that way, you'll quickly realize that Wrike is serious about organization.
Wrike's key features
Before we get into the list, let's just say it: Wrike isn't just a revamped Kanban board. It's a collaborative work ecosystem designed for teams juggling multiple projects, customers or deadlines... without losing sight of the essentials. Here are the strengths that have made its reputation:
- Customizable dashboards: each member sees exactly what's relevant to him or her, no more, no less.
- Advanced task management: sub-tasks, dependencies, priorities and real-time tracking... all in a clear interface.
- Interactive Gantt chart: for visual planning enthusiasts (and those who love to see projects magically align).
- Real-time collaboration: contextualized comments, file sharing, integrated approvals... no more chasing e-mails.
- Intelligent automations: reduce repetitive tasks with customized triggers and rules.
- AI integration: automatic prioritization, delay risk detection and recommendations to optimize resources.
- Powerful connectors: more than 400 possible integrations, from Slack to Salesforce, for seamless working.
Wrike sets the bar high by combining planning, communication and automation in a single environment. The risk? Getting hooked on this 360° view.
Wrike
Advantages and disadvantages of Wrike
Wrike is a bit like a sports car: powerful, precise, built for performance... but not necessarily made for Sunday commutes if you don't want to get your gears in a tangle. After cross-referencing user feedback on G2, Capterra and TrustRadius, here's a comprehensive overview of the tool's strengths and weaknesses.
✅ Advantages
- Extreme versatility: Wrike covers the entire project lifecycle: planning, execution, monitoring, reporting. Whether you're in marketing, IT or production, you can adapt it to your business.
- Advanced customization: Workflows, custom fields, multiple views (Kanban, Gantt, list, table): everything can be configured to suit your internal processes.
- Integrated collaboration: Contextualized comments, approvals and real-time document sharing eliminate the need for lost information via email. Remote teams can truly work as if they were in the same room.
- Intelligent automation: Thanks to its rules and triggers, Wrike reduces manual tasks: automatic assignments, targeted notifications, scheduled reminders. Fewer clicks, more results.
- Total visibility: Customized dashboards and dynamic reports provide an overview of progress, resources and bottlenecks.
- Rich integrations : Over 400 connectors (Google Drive, Slack, Jira, Salesforce...) let you work without changing your habits.
❌ Disadvantages
- Learning curve: Its functional richness takes some getting used to, especially for teams unaccustomed to project management tools.
- Dense interface: new users may be impressed by the quantity of options and elements displayed. Careful onboarding is required.
- Higher cost: Full plans (Business, Enterprise) are often beyond the budget of smaller organizations. Wrike is clearly aimed at teams ready to invest in efficiency gains.
- Advanced integrations sometimes at a premium: Certain strategic connections (e.g. Salesforce) or advanced options are reserved for high-end subscriptions.
- Too many options for some: Small teams with simple projects may find Wrike "too much" for their needs, and prefer a lighter tool.
What is Monday.com?
Monday.com overview
If Wrike is an airplane cockpit, Monday.com is more like a LEGO-style dashboard: flexible, colorful, and customizable to the extreme. Released in 2014, it has quickly established itself as a key player in visual project management.
- Target audience: teams of all sizes, but particularly popular with SMEs, start-ups and marketing, creative or sales teams.
- Use cases: project management, sales tracking, editorial planning, event management, HR tracking... Monday lends itself equally well to planning an advertising campaign or organizing a hackathon.
- Positioning: a no-code tool that lets you create your own internal "apps" thanks to highly modular tables, columns and automations.
- Reputation: over 180,000 customers in 200 industries, from Coca-Cola to Canva to Universal Music.
Monday.com seduces with its visual approach and apparent simplicity, but behind the pretty colors lies a real workflow organization machine.
Main features of Monday.com
Monday.com is a work OS: in other words, a platform that lets you build your ideal work environment room by room. Here are the highlights:
- Highly customizable tables: columns of text, dates, status, progress... each table becomes a mini-software package tailored to your needs.
- Multiple views: Kanban, calendar, timeline, Gantt chart, maps... to visualize progress the way you want.
- Easy-to-create automations: natural language triggers ("When a task changes to 'Completed', send an e-mail to...") to save time without coding.
- Integrated collaboration: comments on items, tags, @ mention, file sharing, instant updates.
- Pivot tables: filter, group and analyze data without using Excel.
- Applications and integrations: more than 200 native integrations (Google Drive, Slack, Outlook, HubSpot...) and an application marketplace to take things a step further.
- Linked tables: tables can be connected to each other for a global view of multiple projects.
monday.com
Advantages and disadvantages of Monday.com
Monday.com is the tool that manages to seduce marketing teams and light IT departments alike. But as with all software, there are bright spots... and dark areas.
✅ Advantages
- Intuitive, visual interface: colorful tables and clear ergonomics make it easy to get to grips with the tool, even for beginners.
- Customization without code: Complex workflows can be built with simple clicks and visual formulas.
- Multiple views: Adapted to different profiles: strategists may prefer the chronological view, operational staff the Kanban view.
- Fast automations: Create alerts, notifications or automatic updates in seconds.
- Flexible pricing: plans for small and large teams alike, with a flexible per-seat model.
- Active community and marketplace : Many ready-to-use templates shared by the community to get started fast.
❌ Drawbacks
- Not always optimal for highly complex projects: Dependency management and multi-project planning are less powerful than on Wrike.
- Price rises quickly: If you add a lot of users or opt for advanced integrations, the bill can come as a surprise.
- Limited automation on smaller plans: Some functions are only unlocked with higher packages.
- No advanced resource management: No advanced tools for tracking team load and capacity.
- Possible visual overload : Colors and columns can quickly give a "Christmas tree" effect if you don't structure your tables well.
Wrike vs Monday.com: compare features
Before going into detail, here's an overview of the main features, to see who shines where.
| Features | Wrike | Monday.com |
| Multi-project management | ✔️ Advanced (Gantt charts, complex dependencies) | ✔️ Basic (multiple views but limited advanced management) |
| Automation | ✔️ Advanced, integrated into all pro plans | ✔️ Simple, but limited by plan |
| Workflow customization | ✔️ Very advanced (complex business processes) | ✔️ High (no-code, easy to configure) |
| Real-time collaboration | ✔️ Advanced (comments, approvals, co-editing) | ✔️ Intuitive (comments, tags, instant updates) |
| Integrations | ✔️ +400 integrations, powerful API | ✔️ +200 integrations, active marketplace |
| Resource management | ✔️ Advanced tools included | ❌ Basic or via integrations |
| Visual interface | ✔️ More sober, productivity-oriented | ✔️ Colorful, intuitive, highly visual |
Focus 1: Multi-project management and planning
Wrike excels at managing multiple projects with complex interdependencies. Its interactive Gantt chart lets you visualize the overall timeline, adjust deadlines by drag-and-drop, and immediately identify potential delays. Dependency management is native and highly refined.
Monday.com, on the other hand, offers effective chronological and Kanban views, but as soon as projects stack up with shared resources, you quickly reach your limits. Multi-project planning is often carried out via linked tables or external integrations.
👉 To remember
When it comes to managing several projects in parallel, Wrike is better equipped than Monday.com.
Focus 2: Time-saving automations
Wrike integrates powerful automations into its advanced plans: status-based triggering of actions, automatic assignments, conditional alerts, and even suggestions via AI to avoid delays.
Monday.com focuses on simplicity, with an intuitive, no-code automation builder that's perfect for non-technical users. But some automations are limited in number or complexity on small plans.
👉 To remember
Wrike offers more power, Monday.com more simplicity.
Focus 3: Workflow customization
Wrike enables you to create highly specific workflows, adapted to professions such as engineering, marketing or IT. Each step, field or view can be configured.
Monday.com shines in terms of visual flexibility: various columns, formulas, linked tables, ready-to-use templates... but it is less effective in managing validation flows or ultra-complex business processes.
👉 To remember
Wrike is ideal for complex, standardized workflows, Monday.com for creative, scalable environments.
Focus 4: Collaboration and communication
Both tools allow you to comment, @mention, share files and track updates. Wrike adds the notion of formal approvals, useful for validating deliverables in marketing or design teams.
Monday.com focuses on fluidity and immediacy: the interface makes communication natural, with a more "social" and dynamic feel.
👉 To remember
Wrike structures communication, Monday.com makes it lighter and more spontaneous.
Focus 5: Resource management and reporting
Wrike integrates a genuine resource management module: allocation by availability, load monitoring, reports on team performance. Perfect for balancing workloads and avoiding overwork.
Monday.com does not offer this functionality natively, or only to a limited extent via certain third-party columns and integrations.
👉 To remember
If resource management is strategic, Wrike has a clear advantage.
Wrike vs Monday.com: price comparison
Summary table of key plans and features
| Plan | Wrike | Monday.com |
| Free | Yes - task management, basic views | Yes - up to 2 users, 3 tables, 200+ templates |
| Entry-level | Team at approx. $9.80/user/month (min. 2-25) - Gantt, custom fields, limited automations | Basic at €9/seat/month (min. 3 seats) - unlimited tables, 5 GB, priority support |
| Intermediate | Business at approx. $24.80/user/month - more automations, fields, advanced reports, resources | Standard at €12/seat/month - Gantt views, calendar, automations & integrations 250 actions/month |
| Advanced | Enterprise on quotation - advanced security, SSO, 2FA, in-depth analytics | Pro at €19/seat/month - time tracking, formula & dependency columns, automations 25,000 actions/month |
| Enterprise | Pinnacle / Enterprise, custom | Enterprise on quotation - multi-level permissions, security, analytics, 250,000 actions/month. |
👉 To remember
- Wrike offers more business and analytical power, with solid functionality right from the entry-level, but this comes at a higher cost.
- Monday.com seduces with its attractive visuals and easy onboarding, with a gradual rise in capabilities up to voluminous automations.
Wrike vs Monday.com: which interface is more intuitive?
The interface is often the first "test" a software program must pass: if your teams stall at the first connection, it's dead, no matter how powerful the tool.
Wrike relies on a sober, functional style. Menus are well structured, but the abundance of options can be intimidating at first. Views are quick to load, panels are modular, and the UX is designed to handle a lot of information at once. Learning to use the site requires guided onboarding, but after a few days, navigation becomes fluid.
Monday.com plays the immediate seduction card: bright colors, clear buttons, intuitive interactions. It's easy to understand how to add a task, move a card or create a table. On the other hand, this "friendly" approach can backfire on very large projects, as the visual profusion can become a bit muddled if you don't strictly structure your tables.
UX comparison table
| Criteria | Wrike | Monday.com |
| Getting started | 3,5/5 - takes some getting used to | 4,5/5 - ultra-intuitive |
| Ergonomics | 4/5 - logical, but dense | 4/5 - fluid, sometimes visually overloaded |
| UI customization | 4.5/5 - configurable views and panels | 4/5 - modular panels, less fine-tuning |
| Visual clarity | 4/5 - sober and legible | 3.5/5 - very visual but sometimes too colorful |
| Mobile experience | 4/5 - complete, stable | 4.5/5 - fast, simple, pleasant to use |
Wrike vs Monday.com: compare integrations
When it comes to collaborative tools, integrations make all the difference. It's simple: if your software can't talk to your other apps, it's like organizing a brainstorming session without inviting the team. So, which of Wrike or Monday.com is the better team player?
We put their ecosystem of integrations under the microscope according to three key criteria:
→ Number of available integrations
→ Ease of installation and use
→ Level of automation offered
Number of available integrations
- Monday.com: +200 native integrations (Slack, Gmail, Microsoft Teams, Google Calendar, Zoom, Salesforce, Jira, Make, etc.).
- Wrike: ~400 possible integrations via Wrike Integrate (including the classics: Google, Microsoft 365, Salesforce, Tableau, Adobe Creative Cloud...).
Verdict:
Wrike offers a richer catalog, better geared towards advanced technical or marketing teams.
- Wrike ⭐⭐⭐⭐⭐
- Monday.com ⭐⭐⭐⭐✰
Ease of installation and use
- Monday.com plays the UX card to the hilt: clear interface, plug & play integrations, ready-to-use templates.
- Wrike is a little tougher to get to grips with, especially on the advanced settings side, but remains fluid once you've grasped the logic.
Verdict:
Monday.com remains unbeatable for teams who want it to work without reading the docs.
- Monday.com ⭐⭐⭐⭐⭐
- Wrike ⭐⭐⭐⭐✰
Automation and intelligent scenarios
- Monday.com offers an integrated automation engine with +200 ready-to-use scenarios (if a status changes, then notify X, etc.). Simple, visual and effective.
- Wrike relies on Wrike Integrate, based on Workato, for ultra-powerful, complex, cross-application automations. Ideal for IT and Ops teams.
Verdict:
Monday.com is a great place to start, but Wrike has the edge when it comes to heavy-duty workflows.
- Wrike ⭐⭐⭐⭐⭐
- Monday.com ⭐⭐⭐⭐✰
👉 To remember
If you're looking for simplicity and speed, Monday.com is for you.
But if you need a more robust, customizable system, Wrike is a great ally. It all depends on your level of digital maturity... and how many tools you juggle on a daily basis.
When to choose Wrike or Monday.com?
Wrike and Monday.com both have their own style. One is more focused, the other more colorful. One speaks to managers of complex projects, the other to teams who want to get things done quickly and well. So when should you choose one over the other? We shed some light on two typical scenarios. No jargon, just concrete.
If... you manage complex, multi-team projects with customized workflows
→ Wrike is your ally.
Wrike shines in environments where planning isn't done on a corner of a table.
For example, a consulting firm managing several clients at once, or a marketing team with multi-channel campaigns, will find Wrike a real cockpit.
Why should you?
- You create customized workflows by team type.
- Track tasks with surgical granularity (Gantt charts, dependencies, critical paths).
- Automate complex processes between tools (thanks to Wrike Integrate).
- And above all, you can centralize requests (dynamic forms, step-by-step validation, etc.).
👉 A must-have if you're a project manager, PMO, or marketing production manager, and your day-to-day rhymes with team coordination and advanced reporting.
If... you're looking for a visual, simple and collaborative tool to centralize info and tasks
→ Monday.com is just right for you.
Monday.com is like the Lego of visual management: you assemble your tables as you like, and instantly see who's doing what, when and why.
Perfect for :
- Startups or SMEs who want to digitize their management without the headache.
- HR, marketing or product teams who want to centralize information and deadlines.
- Team managers who need fast visibility without spending 3 hours on parameters.
And a bonus? Monday.com integrates an app marketplace, an ultra-clear interface and a top-notch mobile experience. In short, everything you need for frictionless teamwork.
What to remember about the Wrike vs. Monday.com battle
Still hesitating between the two? Let's summarize.
Wrike and Monday.com are both very good project management software, but they don 't address the same needs or levels of complexity.
Here's a clear table to help you decide, based on your context:
| Need | Recommendation |
| Managing complex, multi-team projects | ✅ Wrike |
| Work with a simple, intuitive interface | ✅ Monday.com |
| Automate workflows between multiple apps | ✅ Wrike |
| Get started quickly with ready-to-use templates | ✅ Monday.com |
| Track tasks precisely with Gantt & dependencies | ✅ Wrike |
| Work in visual mode (Kanban, Timeline, etc.) | ✅ Monday.com |
| Need advanced customization | ✅ Wrike |
| Real-time, frictionless team collaboration | ✅ Monday.com |
Our advice
👉 If you're a structured team, with projects that require workflows, control and precision, go for Wrike.
👉 If you're looking for a tool that's quick to learn, fun to use and adaptable to a wide range of business contexts, go for Monday.com.
FAQ about Wrike vs Monday.com
1. Which is easier to use on a daily basis?
Monday.com. Its drag & drop interface, visual templates and pre-configured automations make it an ideal choice for non-technical teams. Wrike is more complete, but requires a little more initial configuration.
2. Is Wrike or Monday.com suitable for small teams?
Monday.com is clearly designed for small teams. A team of 5 people can be up and running in an hour. Wrike is better suited to structures with a more formal project hierarchy or advanced reporting requirements.
3. Which software is the most powerful for managing complex projects?
Wrike. Thanks to its advanced views (Gantt, workload, dependencies), customized automation rules and pro integrations (like Adobe Creative Cloud), it's cut out for multi-department projects.
4. Can workflows be customized in both programs?
Yes, but Wrike goes a step further. It allows very fine customization by task type, with conditional fields, multiple validations and multi-application automations. Monday.com offers more visual, but less advanced, customization.
5. Who offers the most integrations?
Wrike, thanks to its Wrike Integrate module, based on Workato, which opens the door to hundreds of connections. Monday.com offers a large catalog of native integrations, very easy to access, but a little more limited when it comes to complex automations.
6. Do both tools have effective mobile versions?
Yes. Both Monday.com and Wrike's mobile apps are well rated (over 4.5/5 on the stores). Monday.com is a little more intuitive on mobile, but Wrike remains very complete for tracking and notifications.
7. Which is the most affordable?
Monday.com is more affordable at the entry-level (from €9/user/month). Wrike offers an interesting free version, but its Business and Enterprise plans quickly move upmarket. It all depends on the level of functionality you need.
8. Can I collaborate in real time with both?
Yes, but Monday.com makes collaboration much smoother with its intuitive mentions, comments, real-time updates and shared views. Wrike offers similar functionality, but in a more structured environment.
Article translated from French