Which is the best CMMS software? Discover 17 maintenance champions
Looking for the best CMMS software?
With Computerized Maintenance Management technology, it's easy to plan, track and optimize all activities related to the maintenance of your equipment, facilities, machines and other assets.
Provided, of course, that you find the right platform for your industry and your needs!
To help you make your choice, here's a comparison of 17 CMMS solutions, for every company... and every budget!
✨ CMMS software with completely free versions: Fiix Lite, MaintenanceCare.com & ManWinWin Express, Limble (Basic) & MaintainX (Basic)
💵 Paid CMMS software : Corim XP LITE, BigChange, Bob! Desk, CARL Source, Followme, Infraspeak, IWS air design, openGST, Twimm & Yuman
Comparative table of the best CMMS software in 2025
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BigChange
BigChange is a complete SaaS solution dedicated to managing and planning your maintenance operations.
By adopting BigChange, you're guaranteed to save time and increase productivity in your operations, thanks to digital functionalities available on your cell phone.
With this easy-to-use CMMS software, you can track every stage of your teams' interventions, guide them and keep your customers informed, all in real time. Performance indicators are also available to help you strategize and organize the maintenance of your services.
The application, designed to optimize the management of interventions, saves you precious time thanks to the dematerialization of your documents and the possibility of signing from your tablet. It gives you a 360° view of your operational activity, enabling you to manage your teams, boost profitability and increase customer satisfaction.
Bob! Desk
Bob! Desk is the new-generation CMMS software: 100% online, with a pleasant, easy-to-use interface, it centralizes your customer data and all information relating to interventions.
The tool adapts to the business (retail, hotels and restaurants, rental agencies, offices, etc.), in order to offer customized maintenance functionalities to its users.
Its added value? 7/7 application assistance provided by industry experts: in the event of a problem, you're never alone!
Bob! Desk
CARL Source
CARL Source is the solution published by CARL Software, a European leader in equipment and maintenance management.
It is therefore a reliable and powerful CMMS software.
The tool is available in four versions, to address the specific needs of four major business sectors. There is CARL Source Factory for industry, CARL Facility for real estate, CARL Source Transport and CARL Source Healthcare.
The software is available as a mobile application: CARL Touch. This accompanies stock managers as well as maintenance and after-sales technicians in the field.
It also serves as a steering tool for managers and promotes communication between the company and its customers or service providers.
Corim XP Lite
Corim XP Lite is the light (but far from limited) version of the Corim® range, designed for industrial SMEs and small maintenance teams.
Accessible via SaaS, this ready-to-use CMMS can be deployed in just a few days, without the need for a technical infrastructure or extensive training. An ideal solution for maintenance managers who want to digitize their operations without the headache.
Corim XP Lite is quick and easy to learn, with an ergonomic interface designed to get straight to the point: plan interventions, track equipment, manage spare parts and, above all, anticipate breakdowns. The application is multi-support (PC, tablet, mobile) and even works offline. QR code, notifications, customizable dashboard: everything is there to increase responsiveness and never lose track.
With over 30 years' expertise in CMMS and 100,000 professionals already convinced: Corim is not just starting out, but knows how to meet real challenges in the field. So why not try out this solution for free, or request a demo (100% online)?
Corim XP Lite GMAO
Fiix Lite
Fiix is one of the best free CMMS software packages, allowing you to organize, track and plan different levels of maintenance.
The Basic, Professional, Enterprise and Performance offers are all fee-based, but the publisher has created a freemium version: Fiix Lite.
Although not as rich as the paid editions, this formula is relatively complete: professional features, mobile application, purchase order management, etc.
Fiix
Followme
Followme is an extension to your CMMS system, which sets itself apart by focusing on the specific needs of property management. In particular, the platform enables occupants to easily report malfunctions and make service requests. At the same time, management teams collect and track these requests.
Thanks to Followme, building management becomes a smoother, more transparent process. Information is shared efficiently, and requesters are kept informed of the progress of operations.
Followme also stands out for its simplicity and intuitiveness. Accessible to all, the solution requires no intensive training, making it easy for teams to adopt.
It's also a powerful reporting tool. With Followme, you can produce reports tailored to your key performance indicators and quality commitments in just a few clicks. These features facilitate data analysis and performance monitoring, contributing to more efficient, data-driven management.
Followme
Infraspeak
Designed to transform the management and control of maintenance operations, Infraspeak is the ideal intelligent maintenance platform for facility managers and service providers.
Adopting Infraspeak means benefiting from high flexibility, advanced intelligence and seamless collaboration to optimize operations, increase productivity and ensure compliance with industry standards (SLAs) through a holistic solution.
With Infraspeak, you can improve the performance of your teams and assets. By integrating external hardware and software, you can simplify the management of :
- work orders,
- scheduled tasks,
- inventories,
- audits.
Infraspeak stands out for its intelligent automation of workflows, reduction of human error, and fluid communication between managers and service providers via a shared workspace, all through an intuitive, user-friendly platform.
Infraspeak
IWS air design
IWS air design offers a different approach to CMMS. Focusing on fluidity and visual representation, it promises a meticulous and ergonomic reading of tasks.
From a user's point of view, you can design screens and graphical workflows simply by dragging and dropping. You can also model queries and graphs, without any need for computer skills.
In terms of preventive maintenance, IWS air design is designed to generate maintenance records automatically or manually, based on pre-defined maintenance rules and regulatory controls.
In addition, IWS air design's building and technical facility management module provides meter readings for each building: water consumption, gas consumption, hours of use, etc. Fluid monitoring is perfectly integrated into the asset management module, guaranteeing precise, real-time control of the various indicators.
IWS air design
MaintenanceCare.com
MaintenanceCare is Canadian maintenance management software. It offers a free plan to introduce you to the world of CMMS.
It is one of the best-known freeware tools in its category, but has one major drawback: it is only available in English.
MaintenanceCare does, however, allow you to create purchase orders, perform preventive maintenance and manage your assets.
Mainti4
The Mainti4 CMMS solution has been developed for the industrial, service and public sectors.
It is available in seven languages, making it ideal for multi-site companies with facilities in different countries.
Mainti4 can adapt to your company's environment. Equipped with a barcode scanner and RFId (Radio Frequency Identification) technology, the software enables technicians to track and record information in real time.
Its mobile use, thanks to its availability on tablets, PDAs (Personal Digital Assistants) and smartphones, greatly facilitates the execution of their daily tasks.
MAINTI4
openGST
openGST is a 100% on-line CMMS software package, which adapts to the current needs of all structures, whether private or public.
Designed in collaboration with the latter, it successfully overcomes the weaknesses of some solutions on the market, such as difficulty of handling or installation. In fact, it is flexible and very easy to use.
Its two strong points are undoubtedly the unlimited number of users at no extra cost, and its ingenious interoperability with other platforms (HR, finance, EDM, etc.).
This full-web service, accessible everywhere via two dedicated applications, enables action to be taken in the field via a smartphone or tablet.
Its interface and functionalities have been carefully studied, and promise users a fluid, intuitive and ergonomic experience.
Last but not least, with its comprehensive catalog of business modules (inventory management, fleet management, reservation management, etc.) and its advanced personalized follow-up, openGST will support you as your business evolves.
OpenGST
Twimm
Twimm is a benchmark in Computerized Maintenance Management software.
A French solution, Twimm covers all the needs of maintenance service providers, whatever their sector of activity: air-conditioning specialists, electricians, roofers, cleaning companies, elevator operators, plumbers, pest control specialists, fire safety specialists, etc.
Twimm was built around the mobility of its users. In fact, the platform offers a high-quality mobile experience for your technicians.
Twimm
Yuman
Based on latest-generation technologies, Yuman's CMMS solution is first and foremost easy to use.
Thanks to an optimized user experience and easy data retrieval, the software is quick to learn.
Yuman has also been designed to facilitate monitoring and communication, with a shared schedule showing technicians' actions in real time. And to simplify operations during interventions, your professionals can take advantage of a mobile application operating in disconnected mode, with synchronization in the background.
Last but not least, even though the PRO+ and Advanced versions of the tool are very comprehensive, they also offer numerous possibilities for customization.
Yuman
Upkeep
UpKeep is a mobile-first CMMS software that stands out for its ease of use and its focus on real-time accessibility. Ideal for technicians in the field, it provides instant access to work orders, maintenance histories and equipment details via its mobile app.
Key features include :
- Work order management: Facilitates the creation, tracking and closing of work orders.
- Inventory tracking: Helps maintain an accurate inventory of parts and equipment.
- Detailed reporting: Enables in-depth analysis to optimize preventive and corrective maintenance.
UpKeep also offers great flexibility thanks to its customization options and integration with other platforms, facilitating collaboration and continuous improvement of maintenance processes. Its intuitive design helps companies to maintain effective, proactive asset management.
UpKeep
MaintainX
MaintainX is a comprehensive maintenance and operations management platform designed to increase efficiency and reliability in a variety of sectors. Suitable for teams of all sizes, it offers advanced tools for preventive maintenance, asset tracking and workflow optimization.
MaintainX 's main features include :
- Unlimited work orders: Enables comprehensive management with no restrictions on the number of work orders.
- Real-time messaging: Facilitates instant communication within teams.
- Advanced asset management: Includes features for complete tracking of assets and locations.
- Advanced analytics: Provides powerful tools for data analysis and continuous improvement of operations.
MaintainX stands out for its ability to integrate complex processes into a simple, intuitive user interface, making maintenance management accessible and efficient for all levels of the organization. It transforms the way teams manage maintenance, safety, and business operations, ensuring optimal performance and increased customer satisfaction.
Good to know: MaintainX Basic is the free version of MaintainX, offering a set of features that are perfectly viable for a small business.
MaintainX
ManWinWin
ManWinWin Express is a free CMMS version for small businesses, managing up to 100 assets. Offered with a lifetime license for a single user, this solution runs on site via an Access database, simplifying installation and day-to-day management.
The paid versions, Start and Professional, offer expanded capabilities to meet more complex needs:
- Start (€599): Supports up to 250 assets and adds services such as SetIT implementation, DoIT online training, online support and software updates.
- Professional (€39/month per user): For SMEs, this version offers an unlimited number of assets, a SQL database, access to all modules, plugins, and API integration, with full technical support and ongoing updates.
ManWinWin
Limble
Limble is a software package designed to optimize maintenance management for companies of all sizes. Easy to use and learn, Limble helps automate and centralize maintenance operations, offering robust features for work order tracking, preventive management, and performance analysis.
The Limble Basic version is free and ideal for small teams wishing to eliminate paper work orders and improve productivity. This package includes :
- Unlimited work orders with attached images: For complete, accessible documentation.
- Real-time communication: Keeps teams instantly connected and informed.
- Four active recurring work orders and two work orders with attached procedures: For regular, systematized management of maintenance tasks.
- One month's access to advanced analyses and unlimited work order exports: For continuous performance monitoring and optimization.
Limble
Why use CMMS software?
CMMS is defined as a planning and organization tool for the maintenance of your services.
Its objective?
To enable your activities to run smoothly. To achieve this, the functionalities of a CMMS tool bring their share of benefits:
- Traceability of interventions and information in general. You'll be able to manage your business efficiently, and guarantee compliance with standards, even when subcontracting.
- Save time in planning and managing interventions, which improves your organization's overall productivity.
- Smoother communication and knowledge-sharing between different players and departments.
- Long-term analysis and scope. These provide invaluable visibility for anticipating contingencies. So you can avoid surprise stock-outs or breakdowns due to unmonitored obsolescence.
- Strategic issues for business management. KPI indicators help you decide which corrective and preventive maintenance actions to deploy, while also providing more global decision-making support for management.
- Cost optimization, thanks to better management of activities, actions and future expenditure.
How to choose a CMMS software?
Summary table of our top 17
In this comparison table, you'll find all the software discussed in this article. All prices have been updated to July 2025.
| Software | Target | Strengths | Limitations | Entry price |
|---|---|---|---|---|
| Corim XP Lite | Industrial SMEs | Simple, ergonomic, ready to use | Not suitable for multisite | From €60 / month |
| BigChange | Mobile, field maintenance | Real-time monitoring, mobile interface | Not suitable for heavy industry | From €69.85 / month |
| Bob! Desk | VSE/SME | Very intuitive, responsive support | Less suitable for large volumes | Pricing by business sector |
| CARL Source | Key accounts, public sector | Modular, comprehensive | Learning curve | On quotation |
| Fiix Lite | SMB | Modern, API, automation | Limited lite version | Free offer |
| Followme | Real estate, building management | Easy, intuitive reporting | Not a stand-alone CMMS | On quotation |
| Infraspeak | Facility management | Intelligent workflows, API | Unclear pricing | On quotation |
| IWS air design | Technical services | Graphic design, customization | Initial configuration required | On request |
| MaintenanceCare.com | Healthcare, education | Easy to deploy, good support | Aging interface | Free offer |
| Mainti4 | Public sector, tertiary | Ergonomics, support | Limited standard functions | On quotation |
| openGST | Technical manufacturers | Customizable, free of charge | Technical to implement | On request |
| Twimm | Property maintenance | Reports, photos, mobility | UX to be modernized | On quotation |
| Yuman | Small business | Mobile interface, intuitive | Lack of advanced modules | From €69 / month |
| UpKeep | Industry, SMB | Mobile-first, reporting | English support only | From €17.47 / month |
| MaintainX | Light industry, SMB | Very easy to learn | Lack of customization | Free offer |
| ManWinWin | International manufacturers | Multilingual, robust | Dated design | Free offer |
| Limble | SMEs, industrial sites | Neat UX, simple configuration | High prices at scale | On quotation |
Our advice for your selection
- Start by identifying your day-to-day irritants: unanticipated breakdowns, blurred history, lost parts... List your real problems to find a CMMS that solves them, not just a marketing "solution".
- Be realistic about your resources: a team of 3 people doesn't need a space cockpit. Choose a simple, ready-to-use tool that grows with you.
- Check the ergonomics and test the interface. If you need a tutorial to create a work order, run away.
- Think "mobility": tablet application, QR code, offline mode... Your technicians don't work in front of a 27-inch screen.
- Look beyond functionalities: support, documentation, community and updates all count. A CMMS without follow-up is like a machine without maintenance.
- Ask for a demo (or better still, a free trial) to see if the promise holds true in your field.
How does a CMMS work?
A CMMS solution is used to centralize and automate the management of a company's maintenance operations, with the aim of optimizing processes.
More concretely, once the tool has been deployed, the first step is to record asset details (specifications, history, etc.) in the database. Then preventive maintenance tasks are scheduled, according to calendars or various parameters (regulatory, for example), while service requests are captured and allocated. Technicians then receive tasks, record their work, times and parts used via the application.
CMMS thus encourages real-time communication between teams, whether field staff or supervisors, for more transparent monitoring of progress. What's more, the data collected feeds into reports and analyses, designed to assess performance and trends, for the benefit of better decision-making.
How much does CMMS software cost?
The price of CMMS software varies according to a number of factors, including :
- complexity and scope of functionality,
- number of authorized users,
- deployment options,
- level of support offered, etc.
Basic solutions can be purchased for as little as a few dozen euros a month, while more comprehensive platforms for large companies can cost several thousand euros a month.
☝️ In all cases, always request customized quotes from suppliers, to obtain a precise estimate of the rates to be expected according to your needs.
A strategic choice not to be made lightly
Finding the right CMMS software is a bit like choosing a toolbox: what's important is that it's adapted to your worksites.
Every company has its own constraints, urgencies and habits. But they all have one thing in common: maintenance can no longer be done the old-fashioned way. Too time-consuming, too vague, too risky.
Whether you're an industrial SME or a local authority, there's a solution that's right for you. The key is to find the right combination of simplicity, performance and scalability.
Take the time to test, compare and challenge vendors. And above all: involve your teams in your choice. A well-chosen CMMS is a CMMS that's used.
Maëlys De Santis, Growth Managing Editor, started at Appvizer in 2017 as Copywriter & Content Manager. Her career at Appvizer is distinguished by her in-depth expertise in content strategy and content marketing, as well as SEO optimization. With a Master's degree in Intercultural Communication and Translation from ISIT, Maëlys also studied languages and English at the University of Surrey. She has shared her expertise in publications such as Le Point and Digital CMO. She contributes to the organization of the global SaaS event, B2B Rocks, where she took part in the opening keynote in 2023 and 2024.
An anecdote about Maëlys? She has a (not so) secret passion for fancy socks, Christmas, baking and her cat Gary. 🐈⬛