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The Definitive Guide to Cloud Project Management Software - 13 Top Tools

By Anna BenzaquenPublished: 5/25/23

Managers of all shapes and sizes rely on project management software to stay organized and keep their teams on track. With the surge in cloud-based technology, project management tools now offer unprecedented flexibility, scalability and convenience. In this definitive guide to cloud project management software, we’ll explore the benefits of utilizing this advanced technology and review 13 of the best cloud-based project management tools available on the market today.

Software Key Feature Starter Price per user/month High-level view project data tracking
  • forever free plan for up to 2 users, then 8€
ClickUp Almost unlimited integration options
  • free up to 100 MB storage, then 5$
Wrike File organization and seamless communication
  • free for centralized task management, then from 9.80$
Smartsheet Clear management of task accountability
  • 7$ , 30-day free trial
Zoho Projects Task workflows and automations
  • free for 3 users, then from 5€
ProntoForms Highly functional form building
  • from 15$, 30-day free trial
Elapseit birds-eye view on all project data
  • from 12.60€
Celoxis Workflow optimization
  • from 22.50€
Daylite CRM for Mac project & lead management for Apple users
  • from 42$
Fiix AI-powered reporting
  • free version for up to 25 PMs, then from 45$
Easy Projects Easy project visualization
  • from 24$
Optimy Tailored to CSR & sponsoring projects
  • to be inquired directly with a demo
Forecast AI-driven project management functions
  • from 29$

What is Cloud Project Management Software?

Cloud-based project management is a type of software as a service (SaaS) that enables users to manage, store and monitor projects through the cloud. This type of technology can be used for tracking tasks, setting deadlines, managing resources, creating budgets and measuring progress— all from one central hub. By utilizing cloud-based project management tools, teams can collaborate more easily, share project data in real-time and access their projects from anywhere with an internet connection. 

Cloud-based project management software can be used for small and large projects alike, while it requires minimal setup. Whether you're managing a team of 3 or 50 people, cloud-based project management provides the organization and collaboration needed to deliver successful results.

With cloud-based project management, teams get access to powerful functionality that is easy to use and learn. From Gantt charts to project collaboration, file sharing, calendar integration, project timelines and task tracking, cloud-based tools offer useful features for everyone. And with the ability to scale quickly and easily as projects—and teams—grow in size and complexity, cloud-based project management can be a valuable asset for any organization.

What are the Advantages of Cloud Project Management Software?

When it comes to managing projects, having a cloud-based project management tool can provide some serious benefits. Not only does this type of software offer enhanced collaboration capabilities between teams, but it also enables real-time data tracking and for better decision-making. Let's take a closer look at the key benefits of using cloud project management software.

The Benefits of Cloud Project Management Software

Cloud-based project management software is becoming increasingly popular among businesses of all sizes.  Here are some of the key benefits of using cloud-based project management software for your business.

Improved Collaboration

Cloud-based project management software makes it easy for teams to work together on projects no matter where they’re located. Users can access shared documents or files, assign tasks and communicate instantly with colleagues – all within the same platform. This allows team members to stay connected even when they’re not in the office, increasing efficiency while allowing them to focus more on their work instead of managing communication channels between different departments or locations.

Increased Visibility into Projects 

Another benefit of cloud-based project management software is increased visibility into each stage of a project’s life cycle from start to finish. With this kind of tool, managers can easily keep track of task assignments and deadlines as well as monitor how much time is spent on individual activities by each team member. This makes it easier to identify areas of inefficiency and adjust workflow processes accordingly.

Cost Savings

Cloud project management software can also be much more cost-effective than traditional on-premise tools. There’s no need to invest in expensive server infrastructure or hardware, and the cost of user licenses can be much lower when compared to non-cloud solutions. This makes it easier for businesses of any size to take advantage of the benefits provided by this kind of software without breaking the bank.

Enhanced Security

Finally, cloud project management software offers a much higher level of security than traditional on-premise solutions. All data is stored in the cloud and can be accessed using secure authentication methods, such as two-factor authentication or single sign-on. This eliminates the need for businesses to manage their own servers and firewall networks, reducing the risk of data breaches and other security threats.

Now that we have covered the basics, let's review 13 of the best cloud project management software solutions on the market today.

Project management is an essential part of any business, and having the right tools can make all the difference. is a cloud-based project management software that helps teams stay organized and on track with their projects. It offers users a wide range of features, integrations, and customization options to help them manage their projects more efficiently.

Why We Picked This Software

We chose for its intuitive user interface, powerful automation capabilities, and extensive integration options. The software allows users to create custom boards for tracking tasks, assign tasks to team members, collaborate in real-time on projects, set deadlines, and much more. Additionally, integrates with popular third-party apps like Slack and Google Drive so users can access their data from anywhere at any time. All in all, is the perfect cloud project management software for teams of all sizes. It offers a range of features, integrations, and customization options that make managing projects a breeze. 

Features & Integrations

  • Create custom boards to track tasks & progress
  • Assign tasks to team members & set deadlines
  • Collaborate in real-time on projects
  • Automate processes & workflows
  • Generate reports & analytics
  • Integrations: Slack, Google Drive, Dropbox, Zapier, Jira, etc.

+200 reviews

The most intuitive platform to manage projects and teamwork
Learn more about

Click Up

ClickUp is a cloud-based project management software designed to provide wall-to-wall solutions for teams to manage all types of work, collaborate on tasks, and streamline processes. It's a flexible project board and cloud-based project management tool that allows users to manage projects remotely. This is great for businesses that want to stay organized while working remotely.

Overall, ClickUp is an efficient and intuitive project management tool with a lot of customization options to make sure that you can manage your projects the way you want.

Why we picked this software

We chose ClickUp because it offers state-of-the-art Gantt charts to track and manage projects, giving users a bird's eye view of their project progress. It also provides features such as communication and collaboration tools, task management capabilities, custom import options from Excel or other tools, time tracking capabilities, customizable dashboards, reporting capabilities and more. In addition, it has integrations with popular applications like Slack, Google Drive & Calendar, Dropbox, GitHub & Bitbucket, Zapier & Integromat and more.

Features and integrations

  • Communication & Collaboration Tools
  • Task Management Capabilities
  • Custom Import Options from Excel or Other Tools
  • Time Tracking Capabilities
  • Customizable Dashboards
  • Reporting Capabilities
  • Integrations with Slack, Google Drive & Calendar, Dropbox, GitHub & Bitbucket, Zapier & Integromat and more

+200 reviews

A Comprehensive Project Management and Productivity Tool
Learn more about ClickUp


Wrike is a cloud-based project management software that helps teams collaborate, manage projects, and drive strategic initiatives. It streamlines work processes for maximum efficiency and provides visibility on all projects, making resource and workload management effortless. It has powerful features to boost productivity and remove complexity. With features like real-time updates, dashboards, task prioritization and collaboration tools such as video conferencing and chat, it is the perfect project management tool for any team.

Why we picked this software

We chose Wrike because of its versatile and robust project management capabilities. It offers customizable dashboards, tailored team-specific workflows, shared calendars, multiple options to organize information across Spaces, folders, and projects. It also provides proofing and approvals functionalities so collaborators can see each other's comments in real time. Plus, with its cloud-based technology, it allows users to access their project files and data from anywhere with an internet connection.

Features & Integrations

  • Flexible and configurable work management for teams, projects and individuals
  • Integration with over 400 applications, including Salesforce, Hubspot, Bynder, Zoom, Slack etc.
  • Multiple view types such as Gantt charts and Kanban boards.
  • 15 GB of video uploads
  • Advanced integrations with Wrike Integrate ( Asana, Google Docs, Microsoft Excel and more)

+200 reviews

Versatile project management software that aligns teams
Learn more about Wrike


Smartsheet is another recommendable cloud-based project management software that aims to streamline collaboration, automate workflows and enhance team productivity. It offers a range of features designed to assist professionals in managing projects of all sizes. With its intuitive interface and extensive capabilities, Smartsheet provides a comprehensive solution for project planning.

Why we picked this software

We selected Smartsheet for inclusion in this review due to its exceptional versatility and user-friendly interface. It stands out from other cloud project management tools with the following unique features:

  • Flexible project planning: Smartsheet allows users to create and customize project plans using a variety of templates and Gantt charts, enabling efficient resource allocation and scheduling.
  • Collaborative workspaces: The software enables seamless collaboration by providing shared workspaces where team members can work together on projects in real time.
  • Automated workflows: Smartsheet simplifies complex processes by automating repetitive tasks and notifications, ensuring timely updates and reducing manual effort.

Features and integrations

  • Task management and assignment
  • File sharing and document management
  • Progress tracking and reporting
  • Gantt charts and timeline views
  • Resource management and workload balancing
  • Team collaboration and communication tools
  • Mobile accessibility for on-the-go productivity
  • Integration with popular apps and tools such as Microsoft Office, Google Drive, Salesforce and Slack


+200 reviews

Project Management : Streamline Workflows, Boost Efficiency
Learn more about Smartsheet

Zoho Projects

Zoho Projects is a cloud-based project management software designed to assist businesses in planning, tracking, and collaborating on projects. It offers a comprehensive set of tools and features to streamline project management processes and enhance team productivity. With Zoho Projects, you can easily manage tasks and resources, create reports and dashboards, collaborate with team members, automate workflows and get real-time insights into your projects.

Why we picked this software

Zoho Projects stands out as a top cloud project management solution due to its robust feature set and user-friendly interface. It provides an intuitive platform that caters to both small and large-scale projects. With its emphasis on collaboration and communication, Zoho Projects enables teams to work seamlessly and efficiently.

Features and integrations

  • Task management with customizable task lists, milestones, and dependencies
  • Gantt charts for visual project planning and scheduling
  • Time-tracking and timesheets for accurate project tracking
  • Document management with version control and file sharing capabilities
  • Team collaboration through discussions, forums, and chat
  • Resource allocation and workload management
  • Issue tracking and bug management
  • Mobile apps for on-the-go project management
  • Integration with popular productivity tools such as Google Apps, Microsoft Office, Dropbox and the whole Zoho Suite including CRM, Analytics and Invoice
Zoho Projects

+200 reviews

Simplify Project Management and Increase Productivity
Learn more about Zoho Projects


ProntoForms is another great project management solution that aims to streamline and optimize project workflows. With its user-friendly interface and robust feature set, ProntoForms offers a comprehensive solution for businesses seeking to enhance their project management processes via the cloud.

Why we picked this software

ProntoForms caught our attention due to its unique combination of features and its commitment to simplicity. Here are a few aspects that make it stand out among other cloud project management solutions:

  • Seamless Form Creation: ProntoForms allows users to effortlessly create customized forms using a drag-and-drop interface.
  • Mobile Accessibility: One of the standout features of ProntoForms is its mobile compatibility.
  • Advanced Analytics: ProntoForms provides in-depth analytics and reporting functionalities, allowing users to gain valuable insights into project performance and make data-driven decisions.
  • Integrations: ProntoForms seamlessly integrates with popular third-party tools. This integration capability allows for easy data sharing and collaboration, reducing the need for manual data entry and saving time.

Features and integrations

  • Customizable form creation
  • Mobile accessibility
  • Advanced analytics and reporting
  • Real-time data synchronization
  • Dispatch and routing management
  • Workflow automation
  • GPS and time stamping
  • Electronic signature capture
  • Third-party integrations with Salesforce, SharePoint, Google Drive, and more.


Elapseit is a robust cloud project management tool designed to streamline project organization, collaboration, and time tracking. With its user-friendly interface and comprehensive features, elapseit empowers businesses to effectively manage their projects and teams, ensuring efficient workflow and optimal productivity.

Why we picked this software

Elapseit caught our attention for its exceptional blend of features and functionalities tailored specifically for project management needs. Here's what set Elapseit apart from its competitors:

  • Intuitive Time Tracking: Elapseit offers a seamless time tracking feature that allows users to monitor project hours effortlessly.
  • Resource Planning: Elapseit's resource planning capability enables teams to allocate resources efficiently, ensuring that the right people are assigned to the right tasks at the right time. I
  • Comprehensive Reporting: Elapseit simplifies project reporting by generating insightful reports on project progress, budget tracking, and team performance. With customizable reports and visual charts, users gain valuable insights into project health and can make data-driven decisions.

Features and integrations

  • Task management with deadlines and priorities
  • Document and file sharing
  • Team collaboration and communication
  • Budget and expense tracking
  • Time tracking and timesheets
  • Resource planning and allocation
  • Project progress monitoring
  • Customizable reports and analytics
  • Integrations with popular tools such as Slack, Trello and Google Calendar

47 reviews

Resource planning and time tracking application
Learn more about elapseit


Celoxis is another powerful cloud project management provider that aims to streamline your team's workflows and enhance collaboration. With its comprehensive set of features and user-friendly interface, Celoxis caters to the needs of businesses of all sizes, from startups to enterprise-level organizations.

Why we picked this software

Out of the multitude of cloud project management tools available, Celoxis caught our attention for several compelling reasons. Firstly, its robust resource management capabilities stood out, allowing users to efficiently allocate and track resources across multiple projects.

Additionally, Celoxis offers a highly customizable reporting and analytics module, enabling users to gain valuable insights into project progress, resource utilization, and financial metrics. This level of data visibility empowers managers to make informed decisions and keep projects on track.

Another notable aspect of Celoxis is its seamless integration with popular collaboration tools such as Jira, Slack, and Microsoft Teams.

Features and integrations

  • Intuitive project planning and scheduling
  • Advanced resource management
  • Task dependencies and critical path analysis
  • Interactive Gantt charts for visualizing project timelines
  • Agile project management support
  • Document management and version control
  • Time and expense tracking
  • Customizable dashboards and reports
  • Collaboration tools, including discussions and notifications
  • Integration with Jira, Slack, Microsoft Teams and more

+200 reviews

The All-in-One Project Management Solution
Learn more about Celoxis

Daylite CRM for Mac

Daylite CRM for Mac is one more cloud project management tool worth mentioning. The software helps teams of 1-100 employees stay organized and productive. It offers the perfect mix of flexibility and ease of use, making it a great choice for teams both small and large. Obviously, it’s specifically designed for Mac users and integrates seamlessly with Apple Mail, Contacts, and iCal. Daylite also offers features like contact management and team calendars with task management.

Why we picked this software

We chose Daylite CRM for Mac because of its comprehensive feature set and its tight integration with the Apple ecosystem. It's perfect for small businesses that rely on Macs to manage their projects and customers. With its intuitive interface and robust tools, Daylite makes it easy to keep track of communication with clients and the status of projects. Plus, the cloud-based project management software allows teams to access their data from any device. With Daylite CRM for Mac, you can rest assured that your projects and customers are organized and secure.

Features and integrations

  • Contact Management
  • Team Calendar with Task Management
  • Sales Opportunities Tracking
  • Customer Timeline View of Emails
  • Siri Integration
  • Integrates Seamlessly with Apple Mail, Contacts & iCalendar
Daylite CRM for Mac

The powerful CRM platform for macOS and iOS
Learn more about Daylite CRM for Mac


Fiix is a cloud-based project management software that provides users with an easy way to manage their projects, tasks, and resources. It offers powerful features such as asset management, parts and supplies tracking, reporting and analytics, administrative capabilities, and integrations. It also has an AI/machine learning feature that helps users optimize their workflow. With Fiix, you can create an optimized project plan quickly and easily. It’s simple to assign tasks and resources, track progress across projects and quickly identify areas of inefficiency. The software has an intuitive user interface and is easy to use for everyone from novice users to experienced project managers. In addition to its comprehensive cloud-based project management capabilities, Fiix also offers real-time analytics and reporting.

Why we picked this software

We chose to include Fiix in our review because of its comprehensive set of features that make managing projects easier than ever before. Its AI/machine learning feature makes it stand out from other cloud project management solutions by providing users with insights into their workflow optimization. Additionally, its open architecture allows for easy integration with any system or hardware.

Features and Integrations

  • Work order management
  • Asset management
  • Parts and supplies management
  • Reporting and analytics
  • Administrator capabilities
  • Integrations with any system or tool

+200 reviews

Maintenance Management Software
Learn more about Fiix

Easy Projects

Easy Projects is a cloud-based project management software that helps teams plan, collaborate, and deliver projects on time. It offers a range of features to help users manage their projects efficiently, including task management, resource planning, collaboration tools, and more. With Easy Projects, you can easily plan and manage multiple projects in one place.

Why we picked this software

Easy Projects stands out from the competition with its intuitive user interface and comprehensive set of features. It deserves a place in our review because of its affordability, scalability and ability to help teams manage multiple projects in one place. It also provides helpful project progress reports and analytics that can help you stay on top of deadlines and ensure that your team is always working as efficiently as possible.

Features and integrations

  • Task management: Create tasks and assign them to team members, track progress in real-time, set deadlines, prioritize tasks and more.
  • Resource planning: Assign resources to tasks; view workloads for each team member; manage availability for each resource.
  • Collaboration tools: Share documents with team members, communicate via chat or video conferencing, create polls to get feedback from stakeholders.
  • Integrations with popular third-party apps such as Slack, Google Drive, Dropbox, Zapier, Jira, Asana, etc.
Easy Projects

+200 reviews

Project Management Software
Learn more about Easy Projects


Optimy is another noteworthy cloud project management software that has caught our attention and deserves a closer look. It’s specifically designed for CSR and sponsorship projects. Designed to streamline project management processes, Optimy provides a comprehensive set of tools and features that empower teams to collaborate effectively and achieve their project goals. Its user-friendly interface, scalability, and impressive feature set make it a top choice for businesses of all sizes.

Why we picked this software

Optimy has managed to stand out from the crowd of project management tools for several reasons. Firstly, its user-friendly interface is a breath of fresh air in the often complex and overwhelming world of project management software. The platform is designed with simplicity in mind, making it easy for both seasoned professionals and newcomers to navigate and utilize its features. Secondly, Optimy's flexibility and scalability make it a perfect fit for businesses of all sizes.

Features and integrations

  • Task and project management with easy assignment and tracking
  • Gantt chart visualization for efficient project planning
  • Time tracking and reporting for accurate resource management
  • Document and file sharing for seamless collaboration
  • Real-time communication through chat and notifications
  • Integration with popular third-party tools such as Slack, Trello and Jira

72 reviews

All-in-one Philanthropic software
Learn more about Optimy


Forecast is a cloud-based project management software that helps teams manage their projects and resources more efficiently. It offers a range of features, including resource planning, time tracking, budget estimating, analytics and reporting. The software also has an AI-driven automation feature which helps to streamline processes and save time. With Forecast, teams can gain a better understanding of their projects and resources, and make informed decisions that lead to better results. This cloud project management tool is a great choice for teams that need an easy-to-use, feature-rich solution to manage their projects.

Why we picked this software

Forecast stands out as it offers a comprehensive set of features that are designed to help teams manage their projects and resources more efficiently. Its AI-driven automation feature makes it stand out from other cloud project management solutions on the market. Additionally, its wide range of integrations makes it easy to sync data across multiple platforms for better collaboration. All in all, Forecast is a great option for teams looking for an easy-to-use, feature-rich cloud project management software.

Features and integrations

  • Resource planning incl. employee scheduling
  • Time tracking
  • Gantt / Timeline views
  • Budget estimating
  • Analytics & reporting
  • AI-driven automation
  • Integrations with Slack, JIRA, Asana & Microsoft Teams

Ready to Use Cloud Project Management Software?

Cloud project management software is a great tool for any organization looking to streamline their business processes. With the right cloud-based project management software, you can increase productivity and collaboration while reducing costs. From task-tracking solutions to advanced analytics tools, there's something out there that will meet your needs.

We've taken an in-depth look at 13 of the best cloud project management tools available today so you can make an informed decision about which one works best for your business. Whether it’s planning complex projects or managing daily tasks, these cloud-based platforms provide everything you need to get work done faster and smarter than ever before!

We hope that this article has helped you gain a better understanding of the possibilities presented by cloud-based project management software and that you’re now ready to take your projects to the cloud.

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